Closing a cash payment cycle

After you generate checks (or create a payment tape or electronic file) for each cash code and payment code combination processed by the Cash Requirements program, and are satisfied with the output, close the payment cycle for the pay group. The application performs several important functions when you close the cycle. You can't initiate a new pay cycle, meaning you can't schedule any additional invoices for payment, until you close the existing cycle. Use this procedure to close a cash payment cycle.

Close a cash payment cycle

  1. Run Payment Closing (AP170). You can run this program for an entire pay group or, if you use process groups, you can run the program several times concurrently for process groups.
  2. Optional. After you run AP170, run Paid Invoice Activity Update (AP178) to list the transactions affected by the payment status updates. If the status indicates that the activity requires payment information to be sent to Project Accounting, AP178 will check if the invoice is paid. If invoices related to distributions have been paid, the Project Accounting API removes the hold-not-paid status from the Activity Transaction records (so the transactions can be included on invoices generated from Billing and Revenue Management). When AP178 is run, the output reflects the selected transactions and lists those that were changed.
  3. Optional. After running AP170, you can run Positive Pay File Creation (CB170) to create a flat file to be sent to the bank.
  4. Run Invoice Accrual Reconciliation (AP136) to reconcile to General Ledger. This program lists the difference between what has been paid (using AP170) and what has been expensed (using AP175).
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