Releasing batch invoices

If you use batches for invoice processing, use this procedure to release those batches for payment. If you use both batch release and approval, you will also use this process for release. You cannot pay invoices until they are released. This procedure describes the process for releasing invoices in batches.

Release batch invoices

  1. Review unreleased batches for errors such as invoices out of balance.
    To Use
    Review unreleased invoices for a specific batch online Batch Review (AP25.2)
    List unreleased invoices for all batches or select batches Invoice Edit Report (AP220)
  2. If you find errors with any of the invoices, use one of the invoice entry forms (AP20.1, AP20.2, AP20.3, AP20.4, AP20.6, or AP20.7) to make corrections.
  3. Release the invoice batch. Use the Release special action if you are releasing invoices using Batch Review (AP25.2).
    To Use
    Release one or more batches online, viewing just the batch totals Batch Control (AP25.1)
    Release a select batch online, viewing details about the invoices within the batch Batch Review (AP25.2)
    Release a group of batches, create a listing of released batches, and a listing of batches not released Batch Release (AP125)
    Note: If distributions are out of balance, an out-of-balance indicator displays in the Out of Bal column of Batch Review (AP25.2).

    After released, invoices are available for payment or payment approval, or are routed to Infor Process Automation for approval. You can no longer inquire on or maintain these invoices in the invoice entry forms.

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