Creating a cash payment register

You can print a cash payment register, sometimes called a check register, so that you have an audit copy of the payments you have made. This is an optional procedure, but tends to be standard practice for many organizations. The cash payment register provides a listing of all invoice payments. This procedure describes the process for creating a payment register.

List invoice payments for a pay group

  1. Run Cash Payment Register (AP265) to list invoice payments for a pay group.
  2. Specify this information:
    Pay Group

    Select a pay group that you defined using Pay Group (AP01.1) .

    Company

    Select a company to include payments for that company.

    Process Level

    Select a process level to include payment for that process level.

    Cash Code

    Select a cash code to include payments paid with that cash code.

    Cash Code Group

    Select a cash code group to include payments for the cash codes referenced on that cash code group.

    Cash Code List

    Select a cash code list to include payments for the cash codes references on that list. You must have already defined the attribute list List (MX10.1). List

    Payment Dates

    Specify a beginning and ending payment date to include invoice payments for a range of payment dates.

    Note: Payment dates are not required. Leave these fields blank to create a cash payment register for the current period.
    Report Option

    Determine the volume of payments included on this run of AP265.

    Select Current to include payments created in your current cash payment cycle. (Payments not yet closed by the Payment Closing program.)

    Document Currency

    Select whether to list amounts in bank account currency or invoice currency.

    Payment Code

    Select a payment code to include payments assigned that payment code. You set up payment codes using Bank Transaction Definition (CB00.4).

Related reports and inquiries

To Use
List potential duplicate invoices Potential Duplicate Payments (AP221)