Creating a flat file for electronic payment or laser checks

You can create a flat file to pay invoices for vendors defined to be paid by electronic payment or to capture information used to create laser checks. Using Electronic Payment File Creation (AP161), you can create a flat file that contains payment data and remittance information.

To create an electronic payment transfer file:

  1. Run Electronic Payment File Creation (AP161) for each cash code and payment code combination processed by your final run of Cash Requirements (AP150) in update mode.
  2. On the Main tab, set the payment and cash code options of the electronic payment file:
    Pay Group
    Select a pay group as defined in Pay Group (AP01.1).
    Payment Code
    Select a type of cash payment (payment code) as defined in Bank Transaction Definition (CB00.4).
    Process Group
    To process payments concurrently, select a process group. This option enables you to balance the load.
    Cash Code
    Select a cash code from which to create an electronic payment.
    Cash Code Group
    To create an electronic payment file for the cash codes referenced in the cash code group, select a cash code group.
    Cash Code List
    To create an electronic payment file for the cash codes referenced in the attribute list, select a cash code list.
    Note: You must define the list using List (MX10.1). See List.
  3. On the Select Options tab, set the payment options of the electronic payment file:
    Payment Date
    Specify the payment date. Using Payment Closing (AP170), you can assign the payment date to general ledger transactions that are created for payments.
    Effective Date
    Specify the date that the funds are transferred from the bank account.
    Starting Number
    Specify the starting transaction number.
    Document Currency
    Select to create payment forms in the account currency or the invoice currency.
    Comments
    Select to include comments.
    Use AP150 Sort Options
    Select to use the sort options defined using Cash Requirements (AP150).
    Include Fax and Email
    Select to automatically include vendor details in the electronic payment file :
    • Email only
    • Fax Number only
    • Both email and fax number
    If this field is left blank, then there is no email or fax number included in the electronic payment file.
    Note: This option is available for Infor Process Automation users only.
    AP Payment Country Options
    Select to include a country name or a country code in the electronic payment file. The default AP payment country options is N .
  4. On the Rerun Options tab, set the reprinting options of the electronic payment file:
    Recreate File
    To recreate an electronic payment file, select Yes.
    Serial Number
    Specify the serial number assigned to the electronic file payment.
  5. On the File Name tab, specify the payment or remittance file names.
    Payment Filename
    Specify a payment file name to process in Electronic Payment File Creation (AP161). If this field is left blank, then the existing file name is used.
    Remit Filename
    Specify a remittance file name to process in Electronic Payment File Creation (AP161). If this field is left blank, then the existing file name is used.
  6. Click Submit.
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