Archiving invoices

To speed up batch and online performance, you can archive invoices and related Accounts Payable data. You can use archiving as an alternative to purging data. The advantage of archiving is that you can inquire or report on the archived information.

Archive invoices

  1. Use Invoice Data Archival (AP198) to archive invoices and related Accounts Payable data.
  2. Specify this information:
    Company

    Select a valid Accounts Payable company number.

    Cutoff Date

    Archive paid invoices with a payment date less than or equal to this date.

    1099 Reportable Year

    Specify the current year for 1099 reporting. Only 1099 invoices with a payment date less than the 1099 reportable year are archived.

Related reports and inquiries

To Use
Display archived and non-archived vendor activity Vendor Activity (AP91.1)
Display archived invoices for a vendor by vendor group. Archived Vendor Invoices (AP93.1)
Display archived invoices for a vendor by pay group invoice Archived Pay Group Invoices (AP93.2)
Display archived invoice information by vendor invoice Archived Invoice Search by Vendor Invoice (AP96.1)
Display archived invoice information by voucher Archived Invoice Search by Voucher (AP96.2)
Display archived invoice information by purchase order Archived Invoice Search by Purchase Order (AP96.3)
View current and archived information on select reports

Vendor Payment History (AP270)

Invoice Distribution History (AP275)

Reportable Income Report (AP245)