Interfacing invoice data

An alternative to manually specifying invoices is to bring in data from a source external to the Accounts Payable application. You can use this process, referred to as interfacing, to bring in data from a desktop application or a non-Lawson system. This procedure describes the process for interfacing invoice data.

Before you interface invoices, you must set up any codes that are brought into the Accounts Payable application as valid records. Examples include cash codes, distribution codes, and hold codes. Activity or asset information must also be defined.

Procedure flow: Interfacing invoices

Interface invoices

  1. Load external invoice data into the appropriate Invoice Interface, Invoice Distribution Interface, and Invoice Payment Interface files.
  2. Run Invoice Interface (AP520) to interface invoices, interface corrected records, or attach comments.
  3. Use Invoice Errors (AP52.6) to list invoices with errors that prevent them from being interfaced.
  4. If you need to add records, or to correct records that did not interface, use Invoice Interface (AP52.1), Multiple Payment Interface (AP52.2), and Distribution Interface (AP52.3) to make those changes.
  5. To add, modify, or delete interfaced invoice comments use Invoice Conversion Comments (AP52.9)