Defining depreciation allocations

You can allocate depreciation expense to multiple accounting units by associating multiple accounting units to an asset type.

Before you can define and use a depreciation allocation, you must set the Allocate Depreciation Expense field on System Options (AM16.1) to Y (Yes), and you must define the type on Types (AM06.2) with the Allocate field set to Y (Yes).

Depreciation allocation

Define a depreciation allocation

  1. Access Depreciation Allocation (AM06.6).
  2. Define the allocation as follows:
    Company

    Select the company that you want to define an allocation for.

    Type

    Select the type (or the type and subtype) that you want to define an allocation for. The type must be a valid type for company.

    Date (start)

    When you first create an allocation, you must type the date when the allocation takes effect.

    When you make changes to a current allocation, a new allocation is automatically created with the current system date as the start date.

    You cannot make changes to past allocations. You can create allocations with future start and end dates and modify them freely.

    Date (end)

    You can leave this field blank when you first create an allocation.

    When you make a change to a current allocation, the current system date becomes the end date of the last allocation and the begin date of the new allocation.

    You can make changes to future allocations without changing the start and end dates.

    Accounting Unit

    Specify or select an accounting unit that you want to allocate depreciation expense to. It must be a posting accounting unit.

    The depreciation expense allocation is posted to the depreciation expense account defined for the type (or type and subtype).

    Percent

    Specify the percentage of the depreciation expense allocated to this accounting unit.

    The total percentage of all the accounting units must be 100.