Disposing of multiple assets

Selection Name

The selection name is required. The selection name groups all assets to be disposed together. The selection name remains in the system until the disposal is released. Then the selection name disappears.

Company, Company, Lease, Location, Division, Type, Asset Group, List

Use these fields to limit the assets that can be selected for disposal.

Filter button

Click the Filter button to open the Mass Disposal Filter subform and limit the assets that are displayed for selection:

• Select Y (Yes) in the Enable field to enable the filter.

• Select the location, location detail, account group, accounting unit, or accounting unit group that you want to display assets for.

• Click the Checkmark (OK) to enable the display.

Select All

To select all or most of the assets that fit the selection:

• Specify or select the selection name, company, and other selection criteria.

• Specify or select Y (Yes) in the Select All field.

• Use the Load form function to display the assets that meet the selection criteria. If more than eight assets meet the selection criteria, you must page down the list of assets.

• Add the disposal selection.

  An X appears next to all selected assets.

• To deselect any assets that you do not want to include in the disposal, specify or select N (No) in the Select All field, specify or select D (Delete) in the SC field, and use the Change form function.

To select only a few of the assets that fit the selection:

• Specify or select the selection name, company, and other selection criteria.

• Specify or select N (No) in the Select All field.

• Use the Load form function to display the assets that meet the selection criteria. If more than eight assets meet the selection criteria, you must page down the list of assets and mark the assets that you want to dispose of.

• Specify or select A (Add) in the SC field to mark the assets that you want to dispose of.

• Add the disposal selection.

  An X appears next to all selected assets.

Specify this information:

Selection Name

Specify or select the Selection name that you created using AM45.1.

Date

Specify or select the date for the disposal. This can be any date within the current fiscal year.

Release

Specify or select N (No) to produce an edit listing of the disposals made.

Proceeds, Expenses

Specify the total amount of the proceeds or expenses for all selected assets.

Allocation Option

If you specified proceeds or expenses, select how to allocate the proceeds or expenses. The options are B (Book Value) or D (Depreciable Basis).

Posting Entries

Specify or select Y (Yes) if you want the disposal journal entries to be transferred to General Ledger, Project Accounting, or Strategic Ledger. You must also specify a posting date in the Posting Date field.

Specify or select N (No) to reject the posting entries.

Selection Name

Specify or select the Selection name that you created using AM45.1.

Date

Specify or select the date for the transfer. This can be any date within the current fiscal year.

Release

Specify or select Y (Yes) to release the transfers.

Specify or select N (No) to produce an edit listing of the disposals made.

Proceeds

Specify the total amount of the proceeds or expenses for all selected assets.

Allocation

If you specified proceeds or expenses, specify or select an option to specify how to allocate the proceeds or expenses. The options are B (Book Value) or D (Depreciable Basis).

Posting Entry

Specify or select Y (Yes) if you want the disposal journal entries to be transferred to General Ledger, Project Accounting, or Strategic Ledger. You must also specify a posting date in the Posting Date field.

Specify N (No) to reject the posting entries.