Asset Management User Guide

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Asset Management overview
Lawson Asset Management
Asset Management process flow
Setup tasks
Processing tasks
Reporting tasks
Asset Management: A Big Picture
How Asset Management interfaces with other Lawson applications
Asset Management interfaces
Accounts Payable and Project Accounting interfaces to Asset Management
Setting up Asset Management
Concepts in this chapter
Book
Book depreciation history
Depreciation conventions
Calendar
Depreciation period
How are calendars used?
When are historical or future calendars used?
What does a posting book do?
System control
4-4-5 calendar
Part 32 book
Account groups
Asset types
Asset subtypes
Accounting unit groups
System options
Procedures in this chapter
Defining a book
Followup task
Related reports and inquiries
Defining a calendar
Options for defining calendars
Related reports and inquiries
Defining a 4-4-5 calendar
Defining an account group
Options for defining account groups
Related reports and inquiries
Defining an asset type
Option related to defining an asset type
Related reports and inquiries
Defining an accounting unit group
Defining system options
Defining a compute statement for a Part 32 book
Setting up reporting parameters
Concepts in this chapter
Standard reporting structure and options
Location
Division
Disposal property code
Procedures in this chapter
Defining locations
Defining divisions
Defining disposal property codes
Setting up processing parameters
Concepts in this chapter
Asset addition template
Depreciation calculation methods
Compute statement
Percent table
Unit of Production (UOP) table
Personal use code
Calculating depreciation for listed assets
Depreciation examples
Calculating annual depreciation
Calculating period depreciation
Method switching and how it affects depreciation calculation methods
How is asset class depreciation calculated?
How do I select an asset class reporting structure?
Depreciation allocation
Book groups
Asset groups
Procedures in this chapter
Defining asset addition templates
Defining depreciation calculation methods
Defining replacement or insurance methods
Defining tax credit tables
Defining personal use codes
Defining asset class depreciation rates
Defining depreciation allocations
Defining book groups
Defining asset groups
Setting up bar coding
Concepts in this chapter
Purpose of bar coding
What information is assigned a bar code?
Location detail
Product category
How is the asset template workbook used?
How does the bar-code label printer work?
How are space labels generated?
How are item bar-code labels generated?
How are assigned bar code labels used?
Procedures in this chapter
Generating a Location Detail Workbook
Generating a Product Category Workbook
Generating an Asset Template Workbook
Assigning bar codes to existing assets
Printing bar-code labels
Using Attribute Matrix attributes
Concepts in this chapter
Attribute Matrix
How does Attribute Matrix work?
Element
Attribute
Valid attribute value ranges
Where can I use attributes?
Attribute lists
Example
Where can I use lists in Asset Management?
Attribute template
Example
Procedures in this chapter
Loading Lawson-defined attributes and elements
Defining an element
Defining an attribute
Defining an attribute template
Defining an automatic list
Defining a manual list
Interfacing valid attribute values to Attribute Matrix
Adding asset attribute values to assets
Specify values for one asset and multiple attributes
Specify values for one attribute and multiple assets
Adding asset attribute values to leased assets
Specify values for one asset and multiple attributes
Specify values for one attribute and multiple assets
Interfacing non-Lawson assets
Concepts in this chapter
Tips about interfacing
How does the conversion number work?
How is transaction interface used?
How are bar codes applied to interfaced assets?
Procedures in this chapter
Interfacing assets, asset items, and asset books
Interfacing asset transactions
Follow-up task
Related reports and inquiries
Interfacing asset attribute values
Rebuilding depreciation history
Adding assets
Concepts in this chapter
Adding assets with previous in-service dates
Calculating depreciation when an asset is added
Calculating depreciation at regular period closes
Example: Calculate depreciation for prior period, current year
Example: Calculate depreciation for prior period, prior year
Asset class addition considerations
Procedures in this chapter
Adding an asset manually
Adding assets by using quick addition
Projecting asset depreciation
Adding repair information
Adding leased assets
Concepts in this chapter
Asset class addition considerations
Interaction between Lease Management and Asset Management
Procedures in this chapter
Adding a leased asset manually
Adding leased assets by using quick addition
Projecting asset depreciation
Adding repair information
Adding assets from other Lawson applications
Concepts in this chapter
When are asset records combined?
Combining multiple interface records
Records created using mass addition
Splitting interface records
General Ledger clearing accounts and interfacing
Bar-coding considerations
Can an asset added from Lawson Procurement or from Project Accounting be part of the physical inventory?
Procedures in this chapter
Associating asset information with procurement records
Invoicing with Accounts Payable
Invoicing with other Procurement applications
Adding assets from Lawson Procurement
Adding assets from Lawson Project Accounting
Adding bar-coded assets from a handheld terminal
Interfacing repair information
Adjusting assets
Concepts in this chapter
Differences between adjusting and transferring
What fields can be adjusted?
Journal entries created by mass adjustment
Item update adjustment interface process
Procedures in this chapter
Adjusting individual assets
Followup task
Related reports and inquiries
Adjusting multiple assets (Mass Adjustment)
Overriding annual depreciation
Interfacing asset item adjustments
Transferring assets
Concepts in this chapter
Partial transfer
What is required for company transfers?
How is depreciation handled for company transfers?
When would you use a handheld terminal for transfers?
What happens when you transfer a partial asset from a handheld terminal?
Procedures in this chapter
Transferring individual assets
Transferring multiple assets
Transferring assets from a handheld terminal
Disposing of assets
Concepts in this chapter
Disposal property
Partial disposal
What happens when a disposal is initiated from a handheld terminal?
What happens when you dispose of a partial asset from a handheld terminal?
What happens when a disposed asset is reinstated?
Like-kind exchanges
Procedures in this chapter
Disposing of individual assets
Disposing of assets using the quick disposal form function
Disposing of multiple assets
Disposing of assets from a handheld terminal
Reinstating a disposed asset
Processing a like-kind exchange transaction
Performing an inventory
Concept in this chapter
How does the inventory process work?
Procedure in this chapter
Performing an inventory
Closing period and year-end
Concepts in this chapter
40% tax rule
Short year
Procedures in this chapter
Closing a fiscal period
Closing year-end
Related reports and inquiries
Closing at short year-end
Maintaining Files
Concepts in this chapter
Historical Purge
Book Purge
Disposed Asset Purge
Procedures in this chapter
Purging Asset Management files
Purging asset books
Purging disposed assets
Listings
Concepts in this chapter
Listings
How are attributes used in listings?
Procedures in this chapter
Selecting a listing program
Defining asset attribute parameters in a listing
Selecting listing options
Reports
Concepts in this chapter
Asset Management reports overview
Released option
Preliminary Close option
How are attributes used in reports
Reporting on depreciation history
Procedures in this chapter
Defining asset attribute parameters in a report
Selecting report options
Using Lawson Business Intelligence to create Data Marts
Concepts in This chapter
Lawson Business Intelligence
Asset Management (AM) Data Mart
Asset Management audits
Setting up audit tracking
Asset Management Audit Analysis
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