Setting up commitment tracking

A commitment is an expense that is charged to an activity at a future date. It represents obligations that were incurred, but not yet paid. Use this procedure to set up commitment tracking for Project Accounting.

  1. Access System Codes (GL01.4) and inquire to display the Lawson systems.
  2. Flag each Lawson application to track commitments. Specify this information:
    AC Commit

    Select whether commitments are created for transactions that originate in specific Lawson applications. You can activate commitments for these applications:

    • Accounts Payable (AP)

    • Purchase Order (PO)

    • Requisitions (RQ)

    • Payroll (PR)

    • Cash Management (CB)

    • Employee Expense (EE)

    • Accounts Receivable (AR)

    • Order Entry (OE)

    • Billing (BL)

    • Project Accounting (AC)

    • Grant Management (GM)

    • General Ledger (GL)

      Note: If you activate the commitments flag for Requisitions, then you must also run commitments for Purchase Order and Accounts Payable. If you run commitments for Purchase Order, then you must also run commitments for Accounts Payable.
    AC Commit Pct

    Specify a percentage to add additional costs to commitments for overhead or fringe benefits. The percentage is calculated and added to commitment amounts when you inquire or report on activity commitments.

    AC Bud

    Select whether to edit budgets. If you select Yes, then the system verifies the amounts under the budget based on options you define on Activity Group (AC00.1).

  3. Click Commit Date link in the detail area of the PO System code to access Commit Date Option (GL01.6). Specify this information:
    PO Encumbrance Date Options

    Select the date to assign to the commitment.

    • PO Date (P)

    • PO Delivery Date (D)

    • System Date (S)

    Received Not Invoiced AC Update Options

    Select Yes if you use Received, Not Invoiced Report (PO135) to create commitments in AC for items received but not invoiced.

  4. Click Commit Date link in the detail area of the RQ System code to access Commit Date Option (GL01.6). Specify this information:
    RQ Commitment Date Options

    Select the date to assign to the commitment.

    • RQ Creation Date (C)

    • RQ Delivery Date (D)

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