Setting up commitment tracking

A commitment is an expense that will be charged to an activity at a future date. It represents obligations that were incurred, but not yet paid. Use this procedure to set up commitment tracking for Project Accounting.

Follow these steps to set up commitment tracking:

  1. Access System Codes (GL01.4) and inquire to display the Lawson systems.
  2. Flag each Lawson application from which you want to track commitments. Use these guidelines to specify the field values:
    AC Commit

    Select whether commitments are created for transactions that originate in specific Lawson applications. You can activate commitments for the following applications:

    • Accounts Payable (AP)

    • Purchase Order (PO)

    • Requisitions (RQ)

    • Payroll (PR)

    • Cash Management (CB)

    • Employee Expense (EE)

    • Accounts Receivable (AR)

    • Order Entry (OE)

    • Billing (BL)

    • Project Accounting (AC)

    • Grant Management (GM)

    • General Ledger (GL)

      Note: If you activate the commitments flag for Requisitions, then you must also activate commitments for Purchase Order and Accounts Payable. If you activate commitments for Purchase Order, then you must also activate commitments for Accounts Payable
    AC Commit Pct

    Specify a percentage to add additional costs to commitments for overhead or fringe benefits. The percentage is calculated and added to commitment amounts when you inquire or report on activity commitments.

    AC Bud

    Select whether to edit budgets. If you select Yes, then the system verifies the amounts under the budget based on options you define on Activity Group (AC00.1).

  3. Click the Commit Date link in the detail area of the PO System code to access Commit Date Option (GL01.6). Use these guidelines to specify the field values:
    PO Encumbrance Date Options

    Select the date that you want to assign to the commitment.

    • PO Date (P)

    • PO Delivery Date (D)

    • System Date (S)

    Received Not Invoiced AC Update Options

    Select Yes if you want Received, Not Invoiced Report (PO135) to create commitments in AC for items received but not invoiced.

  4. Click the Commit Date link in the detail area of the RQ System code to access Commit Date Option (GL01.6). Use these guidelines to specify the field values:
    RQ Commitment Date Options

    Select the date that you want to assign to the commitment.

    • RQ Creation Date (C)

    • RQ Delivery Date (D)

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