Defining General Ledger Codes

A GL Code is an abbreviation to group a General Ledger company, accounting unit, account, and subaccount for use in Project Accounting. This is used to reduce data entry time. Instead of always selecting General Ledger pieces individually, you can define a GL Code to group the account block. GL Codes are usually used when setting up an activity contract for billing. Use this procedure to define General Ledger Codes.

  1. Access GL Codes (AC04.1).
  2. Define the GL Code. Use the following guidelines to specify the field values:
    Code

    Specify a code that identifies a general ledger company, accounting unit, account, and subaccount.

    Description

    Specify a description for the GL code.

    Company

    Specify or select the general ledger company number you want to include in the code. The company must exist in Company (GL10.1)

    GL Account

    Specify or select these options in the next three fields: the accounting unit, the account, and the subaccount to include in the code.

    Note: The accounting unit, account, and subaccount must exist in Accounting Unit - Account (GL20.1) and the accounting unit must be defined as a posting Accounting Unit.
    Status

    Select whether the GL code is Active or Inactive. Inactive does not allow you to use the code. The default setting is Active.

Related reports and inquiries

To Use
List GL Codes GL Code Listing (AC204)