About posting activity transactions

Two programs are used for posting activity transactions: Activity Posting (AC190) and Accounting Unit Balance Post (AC191). You can run these two programs concurrently. When you run Activity Posting (AC190) in update mode, the program performs these tasks:

  • updates activity and account category balances in master and consolidation files, including currency balances

  • changes activity transactions' status to posted

  • relieves activity commitments

  • creates burden and fee transactions (if applicable)

  • calculates transaction amounts for billing and revenue recognition (if applicable)

  • validates labor categories for labor transactions that did not originate in Project Accounting (for example, Lawson Payroll transactions or transactions interfaced from a non-Lawson system)

  • interfaces burden transactions to General Ledger (if applicable)

If you maintain accounting unit or resource balances, then you should run Accounting Unit Balance Post (AC191) after running Activity Posting (AC190) or you will need to run Activity Posting (AC190) with the Post Acct Unit Balances field set to Yes. Accounting Unit Balance Post (AC191) performs these tasks:

  • updates accounting unit balances in activities/account categories

  • updates resource balances in activities/account categories

  • flags activity transactions as having been posted for accounting unit and resource balances

Transaction posting errors

You can set account edits on Activity Group (AC00) to control the processing of a transaction with a particular activity and account category. If a transaction contains an invalid combination of company, accounting unit, account, subaccount, activity and account category, then the error is handled according to how the Account Edit option is set.

  • If the activity group's GL Acct Assignment parameter is set to Yes-Substitute error suspense, then the transaction's account category is automatically changed to the Error Suspense account category. You can specify a valid account category at the transaction's point of origin, or you can use Transaction Edit (AC45) to correct the account category before you post the transaction using Activity Posting (AC190).

  • If the activity group's GL Acct Assignment parameter is set to Yes-Require valid assignment, then an error message is displayed in the Lawson application during data entry. You will not be able to add the transaction until a valid company, accounting unit, account, subaccount, activity and account category are specified.