Reviewing unreleased entries

Use this procedure to review unreleased entries for accuracy. In this procedure, you produce a listing that shows entries created using Journal Entry (AC40.1 or AC40.2), Resource Time Entry (AC41.1 or AC41.2), or Subcontractor Time and Material Entry (AC42.1).

  1. Access Journal Edit Listing (AC240). Consider these tabs:
    Activity tab
    Select the journal entries to review. You can select any of these options:
    • An activity group list
    • An activity group
    • Up to six individual activities
    • A list of activities
    Select any of these options for the account categories:
    • An account category group
    • An account category type, such as Cost or Revenue
    • A single account category
    Other Options tab

    Narrow the list of transactions to review by selecting one or more of these options:

    • A control group number for the journal entry

    • The source code for the transaction such as AE (Activity Journal Entry), RS (Resource Time Entry), or ST (Subcontractor Time and Material Entry)

    • A specific company

    • A specific accounting unit, account, and subaccount

    • A range of posting dates

    Output Options tab

    Select options for printing, sorting, and sub totaling the listing, including these options:

    • User analysis fields

    • Summary or detail level information

    • Currencies to show in addition to the transaction currency (base currency, report 1 currency, report 2 currency, or all currencies)

    • Resource information, valid only for Resource Time Entries or Subcontractor Time and Material Entries

    • Page breaks by activity group, activity, account category, or control group

      If you use multiple currencies, select the style of report to generate:

    • Standard shows amounts in base currency

    • Inline shows base, report 1, and report 2 currencies on the same report

    • Separate creates separate reports for base, report 1, and report 2 currencies

    • Both generates both inline and separate reports

      You can also select sort and subtotal options.

      Note: For AC and GL entry types, sort by Control Group to include the GL offset information.
  2. If errors are found, then use the appropriate entry form to make corrections.

Follow-up tasks

You must release entries before you can post them to Project Accounting.

See Releasing and verifying journal entries.