Copying an activity budget

Use this procedure to create new activity budgets by copying budgets or actuals from existing activities. You can apply a compute statement to calculate different amounts and units for the new activity budgets.

  1. Access Budget Copy (AC123).
  2. On the Activity tab, select the activity from which you want to copy and indicate where to copy the budget. Use these guidelines to specify the field values:
    From Activity

    Select the activity from which you want to copy budgets or actuals.

    To Activity

    To create a new budget in a single activity, select the activity you want. If you select an activity in this field, then leave the Activity List field blank.

    Activity List

    To create new budgets in multiple activities, select an activity list. If you select a list in this field, then leave the To Activity field blank. See Using Attribute Matrix attributes.

    Account Categories

    To create the budget in a range of account categories from the existing budget, select the beginning and ending account category. If you select a range of account categories, then leave the Category Group field blank.

    Category Group

    To create the budget in account categories in a group, select the account category group. If you select an account category group, then leave the Account Categories range fields blank.

  3. On the Main tab, select the budget information to be copied and indicate where you want to copy the budget. Use these guidelines to specify the field values:
    From Budget

    To copy from an activity budget, select the activity budget from which you want to copy.

    To Budget

    Specify the budget number for the new activity budget.

    From Year

    For annual or period budgets, specify the year of the budget or actuals you want to copy. For life-only budgets, leave this field blank.

    To Year

    For annual or period budgets, specify the year for the new activity budget. For life-only budgets, leave this field blank.

    Copy Actuals

    To copy actual amounts, select Y. If you select Yes in this field, then leave the From Budget blank. If you selected a budget in the From Budget field, then leave this field blank.

    Copy Type

    Select whether to copy the activity budget amount, units or both. The default setting is Amount.

    Copy Compute

    Select Yes to create the new activity budget using the compute statement in the From Budget. Select N if the From Budget does not contain a compute statement, or you want to use a different compute statement.

    Note: You can use the Override Parameters field to identify different parameters to use with the compute statement.
    Zero Amounts

    Select Yes to create the new activity budget with zero amounts. The default setting is No. This allows you to create a budget "shell" with no values.

    Override Compute

    Select a compute statement to create the new budget using a different compute statement than the one in the From Budget.

    Note: Define compute statement using Compute Statement (RW50.1).
    Override Parameters

    If you selected Yes in the Copy Compute field or selected an Override Compute statement, then you can:

    • Leave this field blank to calculate the activity budget using the compute parameters in the From Budget.

    • Select the parameters you want to use with the compute statement to calculate the activity budget.

  4. On the Header tab, select the header information for the new budget. Use these guidelines to specify the field values:
    Description

    Specify a description for the new budget.

    Date Range

    For annual or period budgets, specify the beginning and ending date of a range for the new budget. If left blank, then the date range of the To Activity is used.

    Round Type

    Select how you want to round budget amounts:

    • 2 Decimals (2) (Default)

    • Whole (W)

    • Hundred (H)

    • Thousand (T)

    Unit Round Type

    Select how you want to round budget units:

    • 2 Decimals (2) (Default)

    • 1 Decimal (1)

    • Whole (W)

    • Hundred (H)

    • Thousand (T)

    Currency

    Select a currency for the new budget.

    Calculate (Report One) and Calculate (Report Two)

    Select Yes to define exchange rates for the new activity budget amount. The default is Yes if the report currency exists and No if the report currency does not exist.

    Note: The Report One and Report Two currencies associated with the From Activity must match report currencies in the activity group associated with the To Activity or the activities in the To Activity List.
    Exchange Rate (Budget, Report One and Report Two)

    Specify the exchange rate to you will use to convert the budget amount to the report currencies. If you leave this field blank, then the current exchange rate defined for the report currency in the Currency application defaults based on the budget begin date.

Related reports and inquiries

To Use
List all valid budgets assigned to a specific activity or activity group Budget Control Report (AC225)
Report on the variance between activity budgets and actuals or between two budgets Budget Variance Report (AC420)