Backing out multiple transactions

Use Mass Transaction Backout (AC145) to back out multiple transactions for an activity. You can also choose to back out the burden transactions related to the backed out transactions.

Note: You cannot back out transactions that have been billed, transactions for which you have recognized revenue, or transactions that have been capitalized.
  1. Access Mass Transaction Backout (AC145).
  2. On the Activity tab, use these guidelines to specify the field values:
    Activity Group List, Activity Group, Activities, or Activity List

    Select the activity for which you want to back out transactions. You can specify either an activity group list, activity group, activities, or activity list. You can specify values in only one of these fields.

    Update

    Select the appropriate Update option.

    • 0 (Report All) includes all transactions and burdens as a report only. This option does not actually update database records.

    • 1 (Report No Burdens) includes transactions but not any associated burdens as a report only. This option does not actually update database records.

    • 2 (Update All) includes all transactions and burdens, and does update database records.

    • 3 (Update No Burdens) includes transactions but not any associated burdens, and does update database records.

    • 4 (Report Burden Adjustments) includes burden adjustments and their associated offsets in non update mode.

    • 5 (Update Burden Adjustments) includes burden adjustments and their associated offsets in update mode.

  3. On the Account Category tab, use these guidelines to specify the field values:
    Account Category Group, Account Categories, Or Account Category Type

    Select the account category for which you want to back out transactions. You can specify either an account category group, account categories, or account category type. You can specify values in only one of these fields.

  4. On the Other Options tab, use these guidelines to specify the field values:
    From Company

    Select the accounts payable company for which you want to back out transactions.

    System Code

    Select a code which represents a Lawson application to which you want to back out transactions. For example, a GL code will back out transactions from the general ledger application.

    Source Codes

    Select up to 5 codes assigned to transactions which identify where the transaction was created to be backed out.

    Resource Type

    Select a resource type for which you want to back out transactions. The resource types are: Equipment, Person, HR Employee, Asset, or Vendor.

    Note: If you select a resource type, then you must enter a resource in the Resource field. For non-resource (material) lines, do not select a type.
    Resource

    Select the resource for the transaction that you want to back out. The resource must be associated with the activity.

    Posting Date Range

    Select the posting date range for which you want to back out transactions.

    Transaction Date Range

    Select the transaction date range for which you want to back out transactions.

    Update Date Range and Update Time

    Use the Update Date Range and Update Time fields to select transactions from a single run of Activity Posting (AC190). Select the date and time when AC190 was run to identify the transactions included in the batch program. Use the Transaction Details for a transaction to identify the correct date and time values.

  5. On the output Options tab, use these guidelines to specify the field values:
    Page Break

    Select where page breaks should occur. (G) - Activity Group; (A) - Activity; (N) - None

    Report Currency

    Select the currency in which amounts should appear on the report: Base currency; Report 1 currency; Report 2 currency; All currencies (base, report 1, report 2)

    Report Style

    Select the style of report you want to generate:

    • Standard shows amounts in base currency

    • Inline shows the transaction currency and the currencies selected in the Report Currency field (base, report 1, report 2) on the same report

    • Separate creates separate reports for transaction currency and the selected currencies (base, report 1, report 2)

    • Both generates both inline and separate reports.

    Beginning and End Balances

    Select whether to print activity beginning and ending balances.

    Summarize Report

    Select whether to include summary or detail level information.

  6. On the GL Offset tab, use these guidelines to specify the field values:
    Company

    Select a general ledger company for the offset burden adjustment records to post to.

    Accounting Unit

    Select an accounting unit for the offset burden adjustment records to post to.

    Account

    Select an account for the offset burden adjustment records to post to.

Follow-up tasks

  • After transactions are backed out, you can use the change action on Transaction Edit (AC45) to modify the activity, account category and attribute values for the transactions, if needed. You can then re-post the edited transactions using AC190.

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