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Project Accounting User Guide
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Project Accounting overview
Topics
Project Accounting process flow
Project Accounting: a big picture
Project Accounting integration with other Lawson applications
Setup overview
Project Accounting setup overview
Project Accounting setup
Creating attachments in Project Accounting
Defining activity groups
Concepts in this chapter
Activity group (AC)
Calendar
Activity group levels (AC)
Account edits
Accounting unit balances
Resource balances
Activity group list
Use of currencies in Project Accounting and in Billing and Revenue Management (AC/BR)
Using setup templates for activity groups and activities
Procedures in this chapter
Defining a calendar (AC/BR)
Activity group (AC/BR/GM)
Defining an activity group
Defining activity group templates
Interfacing activities
Option: define activity group and activity relationships
Related reports and inquiries
Interfacing setup information
Defining activities
Concepts in this chapter
Activity overview
Level address (AC)
Rules on level addressing
Considerations for level addressing
Activity status code
Period of performance
Procedures in this chapter
Defining activity status codes (AC/BR)
Defining an activity
***
Related reports and inquiries
Assigning a location to an activity (AC/BR)
Defining period of performance (AC/BR/GM)
Defining a period of performance template (AC/BR/GM)
Defining activity templates
Defining multiple activities
Interfacing activities
Option: define activity group and activity relationships
Related reports and inquiries
Defining account categories
Concepts in this chapter
Account categories (AC/BR)
Considerations in defining account categories
Account category types
Account category examples
Summary account categories
Detail account categories
Account category structure
Considerations for assigning account categories
General Ledger account assignments
Error Suspense account category
Account category groups
General Ledger Codes
Procedures in this chapter
Defining account categories (AC/BR/GM)
Follow-up tasks
Related reports and inquiries
Defining an account category structure (AC/BR/GM)
Related reports and inquiries
Follow-up tasks
Reorganizing category structure
Overriding account category assignments (AC/BR/GM)
Using Mass Add/Change
Related reports and inquiries
Assigning General Ledger accounts
Or group example
Related reports and inquiries
Defining account category groups
Optional follow-up task
Related reports and inquiries
Defining General Ledger Codes
Interfacing account category structures and account categories
Defining resources
Concepts in this chapter
Resource (AC/BR)
When to assign resources (AC/BR)
Resource rates (AC/BR)
Roles (AC/BR)
Defaults of General Ledger information in Project Accounting transactions (AC/BR)
Procedures in this chapter
Procedure relationship: setting up resources
Defining resource codes (AC/BR)
Defining units of measure (AC/BR)
Defining roles (AC/BR)
Defining resource rates (AC/BR)
Assigning resources to activities (AC/BR)
Follow-up tasks
Related reports and inquiries
Defining resource rates by activity
Interfacing resource assignments
Defining burdens
Concepts in this chapter
Burdens (AC/BR/GM)
Source transaction (AC/BR/GM)
Burden code (AC/GM/BR)
Burden pools (AC/BR/GM)
Burden transaction (AC/BR/GM)
Burden processing (AC/BR/GM) summary
Burden types (AC/BR/GM)
Burden offset entries (AC/BR/GM)
Burden steps (AC/BR/GM) process
Procedures in this chapter
Defining a burden code (AC/BR/GM)
Defining a burden type (AC/BR/GM)
Defining burden pool drivers
Defining a burden rate (AC/BR/GM)
Assigning burden codes (AC/BR/GM)
Recalculating burdens (AC/BR/GM)
Related reports and inquiries
***
Using Attribute Matrix attributes
Concepts in this chapter
Attribute Matrix (AC/BR/GB)
Attribute
Element
Uses of attributes (AC/BR/GB)
List (ACUG)
Using lists
Automatic lists
Automatic list example
Manual lists
Attribute template (AC/BR)
Example
Attribute value effective date template
Attribute view (AC/BR)
Procedures in this Chapter
Loading Lawson-defined attributes (SCM/FIN)
Defining an attribute
***
Related reports and inquiries
Assigning attribute values to an activity (AC/BR)
Related reports and inquiries
Options for assigning attribute values
Assigning attribute values to an activity group (AC/BR)
Assigning attribute values to an account category
Defining attribute templates (AC/BR/GB)
Defining an attribute value effective date template (AC/BR/GB)
Defining an activity attribute value effective date template
Defining an automatic list (AC/BR/GB)
Optional procedure for creating an automatic list
Related reports and inquiries
Or group logic tables
Defining a manual list
Optional procedure for creating a manual list
Related reports and inquiries
Defining an attribute view (AC/BR)
Optional procedure for creating an attribute view
Related reports and inquiries
Interfacing activity attributes (AC/BR)
Interfacing valid attribute value ranges to Attribute Matrix (AC/BR)
Maintaining activity structure
Concepts in this chapter
About copying assignments
Considerations for maintaining activity structures
Considerations for purging activity data
About rebuild programs
Procedures in this chapter
Copying activities
Option 1: copying one activity at a time
Option 2: copying multiple activities at one time
Option 3: copying multiple activities with automatic naming and addressing
Copying assignments
Moving activities
Optional procedure for moving an activity
Related reports and inquiries
Purging an activity group
Consolidating, purging, and archiving activity transactions
Consolidating activity transactions
Purging and archiving activity transactions
Reorganizing activity levels
Changing the status of an activity
Optional procedure for changing statuses
Related reports and inquiries
Changing multiple activities
Calculating percentage of completion
Budgeting overview
Concepts in this chapter
Budget
About managing multiple budgets
Methods for defining budgets
Budget edits
Commitments
Tolerances
Enabling and enforcing budget edits
About changing budgets
How currency affects budgets
Budgeting setup overview
Procedures in this chapter
Defining factors
Defining spread codes
Defining budget edits
Interfacing Project Accounting budgets into General Ledger
Defining activity group budgets
Procedures in this chapter
Defining activity group budget headers
Defining activity group life only budgets
Follow-up tasks:
Related reports and inquiries
Defining activity group annual budgets
Follow-up tasks
Related reports and inquiries
Defining activity group period budgets
Follow-up tasks
Related reports and inquiries
Copying an activity group budget
Defining activity budgets
Concepts in this chapter
About creating budgets in a different application
Procedures in this chapter
Defining activity budget headers
Defining activity life only budgets
Defining activity annual budgets
Follow-up tasks
Related reports and inquiries
Defining activity period budgets
Follow-up tasks
Related reports and inquiries
Defining activity budgets by activity
Follow-up tasks
Related reports and inquiries
Defining activity budgets by account category
Follow-up tasks:
Related reports and inquiries
Copying an activity budget
Interfacing budgets
Defining computed budgets
Concepts in this chapter
Data dictionary
Compute statement
Compute parameters
Total name
Procedures in this chapter
Defining a compute statement
Defining compute parameters
Defining activity total names
Calculating computed budgets
Changing budgets
Concepts in this chapter
Change order
Procedures in this chapter
Entering change orders
Follow-up tasks
Related reports and inquiries
Approving change orders
Unapproving change orders
Releasing change orders
Locking a budget
Locking a single budget
Locking multiple budgets
Related reports and inquiries
Transaction processing overview
Concepts in this chapter
Transaction processing overview
Processing commitments
Concepts in this chapter
Commitments
Overview on how commitments are updated
Example
Programs that update commitments
Benefits of tracking commitments
Procedures in this chapter
Setting up commitment tracking
Follow-up tasks
Related reports and inquiries
Defining manual commitments
Purging manual commitments
Processing transactions
Concepts in this chapter
Sources of Project Accounting transactions
Journal entries
Resource time entries
Subcontractor Time and Material Entry
How transactions are transferred from Lawson applications
About posting activity transactions
Transaction statuses
Options for editing transactions
Procedures in this chapter
Creating journal entries
Follow-up tasks
Related reports and inquiries
Creating resource time entries
Follow-up tasks
Related reports and inquiries
Creating Subcontractor Time and Material entries
Follow-up tasks
Related reports and inquiries
Interfacing non-Lawson activity transactions
Reviewing unreleased entries
Releasing and verifying journal entries
Posting transactions
Updating accounting unit and resource balances
Follow-up tasks
Related reports and inquiries
Recalculating billing and revenue amounts after posting
Backing out multiple transactions
Capitalizing activities
Concepts in this chapter
Capitalization
Combine codes
Addition template
How GL postings for capitalization are determined
Example 1
Example 2
Capitalizing from other Lawson applications
Asset repairs
Procedures in this chapter
Setting up activities for capitalization
Processing activities for capitalization
Follow-up tasks
Related reports and inquiries
Setting capitalization status for transactions
Setting capitalization status for individual transactions
Setting capitalization status for multiple transactions
Closing a period
Concepts in this chapter
About closing a period
Considerations for closing a period
Reconciling activity data
Procedures in this chapter
Preparing for period closing
Closing a period
Allocations overview and setup
Concepts in this chapter
Allocations
Allocation driver
Allocation pool
Account category posting options
Example
Offset entries
Planning checklist for defining allocations
Methods for defining allocations
Procedures in this chapter
Defining an allocation pool
Defining an allocation header
Defining allocations
Concepts in this chapter
Fixed percentage allocation
Factor allocation
Mixed allocation
Procedures in this chapter
Defining an allocation
Follow-up tasks
Related Reports and Inquiries
Defining computed allocations
Concepts in this chapter
Computed allocation
Data dictionary
Compute statement
Compute parameters
Total name
Procedures in this chapter
Defining activity total names
Defining a compute statement
Defining compute parameters
Defining a computed allocation
Follow up tasks
Related reports and inquiries
Defining list allocations
Concepts in this chapter
List allocation
Activity post option
Consolidate posting option
Pool posting option
Using computes and totals with list allocations
Example
Procedures in this chapter
Defining list allocations
Follow up tasks
Related reports and inquiries
Processing allocations
Concepts in this chapter
Allocation group
Procedures in this chapter
Defining an allocation group
Processing allocations
Analysis and reporting overview
Concepts in this chapter
Summary of reporting and online analysis options
Accessing data online
Concepts in this chapter
About the Drill Around feature
Online analysis (AC/BR)
Procedures in this chapter
Selecting data for balance inquiries
Viewing activity balances
Viewing account category balances
Viewing accounting unit balances
Viewing resource balances
Viewing encumbrance balances
Analyzing output measures
Analyzing transactions
Analyzing percentage of completion
Analyzing commitment details
Copying and storing encumbrance balances
Analyzing historical commitments
Running standard reports
Listings
Activity Group Analysis Report (AC400)
Activity Trend (AC401)
Activity Analysis Report (AC410)
Activity Status Report (AC412)
Budget Variance Report (AC420)
Change Order History (AC421)
Resource Charge (AC440)
Capitalization History (AC460)
Bill of Costs (AC471)
Bill of Activities (AC472)
Profit and Loss Statement (AC473)
Activity Balances (AC480)
Activity Reconciliation (AC490)
Output Measure Analysis (AC493)
Activity Accounting Unit Analysis (AC494)
Defining transaction attributes
Concepts in this chapter
Transaction attribute overview (AC)
Procedures in this chapter
Defining a transaction attribute
Creating Transaction Writer reports
Concepts in this chapter
Transaction Writer report overview
Procedures in this chapter
Creating a Transaction Writer report
Follow-up tasks
Optional procedure: producing a subtotal or total
Related reports and inquiries
Running a Transaction Writer report
Using Lawson Business Intelligence to create data marts
Lawson Business Intelligence
Project Accounting (AC) data mart
Project Accounting audits
Setting up audit tracking
Project Accounting audit analysis
Data dictionary listing
Project Accounting data dictionary names
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