Defining activity group annual budgets

You can define three types of activity group budgets: life only, annual, or period. An annual budget designates the total budgeted amount and units by year for an activity group. Period budgets are updated automatically when you define an annual budget. Use this procedure to define a new activity group annual budget.

Before you begin, you must define a header for the budget before you can define the budget. See Defining activity group budget headers. Define any necessary factors or spread codes that you will use to define the budget. See Defining factors or Defining spread codes.

Follow these steps to define an activity group annual budget:

  1. Access Annual Budget (AC20.2).
  2. Define the annual budget. Use these guidelines to specify the field values:
    Activity Group

    Select the activity group for which you want to define a budget.

    Activity and Account Category

    Leave these fields blank when defining an activity group budget.

    Budget Number

    Select the budget number you defined in the header for this budget. See Defining activity group budget headers.

    Note: Select Define in this field if the budget header does not yet exist.
    Action

    Select one of these action codes as an alternative to specifying the budget values in each year:

    • Last Year Actual (A): Copies last year's actual amounts into the budget.

    • Last Year Budget (B): Copies last year's budget amounts into the budget.

    • Compute Amount (C): Uses a compute statement to calculate the budget amounts. You must specify a compute statement.

    • Compute Units (U): Uses a compute statement to calculate the budget units. You must specify a compute statement.

    • Duplicate (D): Copies the budget amount you specify for the first year to blank years, stopping when an existing budget value is encountered.

    • Spread (S): Spreads the annual budget amount to periods using a spread code. Spread codes define the percentage of the total budget to populate in each period.

      Note: If you specify annual budget values in each year and you do not use the spread action or do not select a spread code, then the annual budget is spread equally across all periods.

    • Multi Year Spread (M): Spreads the total budget amount to all periods and years in the budget. Each period is given a budget amount that is proportionate to the number of days in the period.

      Note: For a Multi Year Spread budget, specify the budget values in the first detail line only, and leave the Year blank. Also, you must leave the Compute, Parameter, and Spread Code fields blank.
    Compute and Parameter

    These fields are used only when you are defining a budget using a compute statement. See Defining computed budgets.

    Spread Code

    If you selected the Spread action, then select a spread code to control how the annual budget is spread across periods. Spread codes contain percentages that determine the percentage of the annual budget amount and units to populate in each period. You define spread codes using Spread Codes (AC23.1). See Defining spread codes.

    Year

    Specify the fiscal year(s) for which you are defining the activity group budget. Ensure that the year is within the date range for the activity group budget and the Life Only option on Activity Group Budget Header (AC20.6) is set to No.

    Leave this field blank if the Action field is set to M.

    Amount

    Specify the annual budget amount for the activity group. You can use the amount in conjunction with the Spread, Multi-Year Spread, and Duplicate actions.

    As an option, you can define a factor and units or a rate and units to automatically calculate the budget amount.

    Note: Define activity group budget amounts in base currency.
    Factor

    Select a factor to calculate the annual budget amount using budget units and a standard rate. The system multiplies the budget units times the rate defined in the factor. You can define factors on Global Factors (FB00.1).

    Rate

    Specify a rate to calculate the annual budget amount based on budget units times the rate.

    Units

    Specify the annual units for the activity group. As an option, you can define a factor and units or a rate and units to automatically calculate the budget amount.

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