Data Item Attributes (HR10.1)

Use Data Item Attributes (HR10.1) to store employee information such as rate of pay and hire date. A topic refers to a window of HR11.1 (Employee). The Topic field lets you display data items for specific topics.

Topics E1-E8 refer to tabs on HR11.1 (Employee). Topics LP and LV refer to Employee Absence Plan Master (LP31) and Employee Leave of Absence (LP51) records.

Use HR10.1 (Data Item Attributes) to determine the attributes for the following:

Update Personnel Action,
Required,
Log Changes, and
Security Level fields.

The Required field lets you determine if a field is required anytime you add or change an employee record on any program. Required fields also provide navigation through the tabs of HR11.1.

Caution:

When the application is delivered, all fields required to run a payroll cycle are set up as required fields. This can be changed if desired; however, Lawson recommends that you do not change these delivered required fields. If you change them, Payroll may not be able to perform some functions if the fields are not filled in. For example, in the U.S. if you mark Location as not required and do not enter a location for employees, the Tax Locator feature does not create tax deduction for employees.

More Information

The Update Personnel Action, Required, and Security Level fields apply only to fields from the HR11.1 (Employee). The Log Changes field applies to all employees, applicants, job codes, supervisors, and deductions.

The Update Personnel Action field lets you determine if you must change an employee data item through a personnel action instead of maintaining it directly in HR11.1. Changes made through a personnel action are only available with the Lawson Personnel application. Requiring that changes be made via a personnel action provides assurance that all fields related to an event are changed.

Note: If a field is blank on Employee (HR11.1) you will still be able to enter a value into it on HR11.1 even when you check Update Personnel Action. After the field has a value saved in it, you will need to use a personnel action to change it.

The Log Changes field lets you determine if a field change is to be logged, creating an audit trail.

The Security Level field lets you assign a security level of 1-9 to a data item. The highest security level is 1. To be able to access the field for personnel actions, employee inquiry and HR Writer features, a user's field security defined in HR09 (Field Level Security) must be equal to or less than the security level defined for the field.