Labor Cost Transfer Processing (GM170)

Run Labor Cost Transfer Processing (GM170) to use labor cost transfer templates to reallocate expense distributions for payroll wages and, optionally, employer-paid expenses to other grant activities and/or general ledger accounts (departments).

You use labor cost transfer templates to redistribute labor costs after-the-fact when situations such as effort certification discrepancies, salary caps, changes in funding status, or changes in employee status require that you reallocate expense distributions.

Note: Labor cost transfer templates must have an approved status to be eligible for Labor Cost Transfer Processing (GM170). GM170 processes only the labor cost transfer templates that are approved and ignores any non-approved templates.

GM170 allows only one post date. You may want to create templates containing start and end dates that align with and General Ledger calendars. For example, a labor cost transfer template covers the period from May 1 through July 17. You specify a start date range on GM170 which includes May 1 and an end date range which includes July 17. GM170 will process and reallocate labor costs associated with the template. However, all redistributions will post to the date specified on GM170. If you want redistributions to post to May, June, and July respectively, you must create three templates instead of one (one template for May 1 - May 31, another for June 1 - June 30, and a third for July 1 - July 17).

Processing Effect

When you run Labor Cost Transfer Processing (GM170) in Update mode, the reversing and adjusting entries automatically update the time record, payment master, payroll distribution and effort transaction files. General Ledger Posting (PR198) updates the and General Ledger transaction files with the new and reversing distributions.

Reversing and adjusting transactions retain the transaction date of the original distribution, but are populated with the posting date specified on GM170.