Contract Activity Application (AR32.1)

Use Contract Activity Application (AR32.1) to enter and apply cash to open items that are associated with a (AC) contract activity or activity group, or a Billing and Revenue Management (BR) contract.

Before you use AR32.1, you should define the batch you want to use on Cash Batch (AR20.1)

None of the activity-based fields are required. However, you can define an activity-based payment by entering four fields: The contract number or contract activity, the payment number (for example the check number or the BOE reference number), the batch number (defined on AR20.1), and the payment amount. When you add the payment, the program derives the other two activity-related fields as well as the company and customer information.

If you enter the activity group alone, you must also enter the company and customer information.

You can select The Transaction Display (Trans Dsp) value, which determines which open items are displayed, or you can let the value default from the value assigned to Trans Display on Customer Group (AR00.1). If the Trans Display value is not selected (blank) on AR00.1, it will default from the contract, activity, or activity group you select on AR32.1. If you do not select any of these three fields, Contract (C) is the default transaction display.

After you add the payment, you must inquire on the payment to display the open items. You can apply payments in one of two ways:

• Select the Add line action and the Change form action for any open items
• Click the Filter button to restrict the open item display for the attributes specified.

  Filtered open items are displayed in a Selected state, and ready for the Process function.

  Note: Filter criteria selects all open items that qualify regardless of the Trans Dsp option. The Enable Criteria field must be set to "Y" for pending application records to be created.

  To unselect a single item, select the Delete line action and the Change form action. To unselect all your unprocessed selections, select the Unselect form action.

When you select an item for cash application, AR32.1 creates application select records. No cash is applied until you process the selected applications using the Process form action , or until you run Automatic Cash Application (AR130).