Entry and Application (AR30.1)

Use Entry and Application (AR30.1) to enter and apply cash. You can enter unassigned payments, as well as non-Accounts Receivable payments on AR30.1.

Before you enter cash on AR30.1, a cash batch must be defined on Cash Batch (AR20.1), Lock Box Interface (AR570), Payment1 Interface (AR575), or Payment2 Interface (AR580).

You can assign payments directly to a customer. Or, if you do not know the customer number, you can assign payments indirectly to a customer by typing the associated transaction number or customer PO number. Note that payments are assigned to a customer, not to any specific transaction. Specific open items need to be selected for payment application.

To assign a payment indirectly to a customer using the transaction number: In the Display Order field, choose Type/Transaction Number (1). Type the transaction number and transaction type in the 1st Trans field. The payment will be assigned to the customer the transaction belongs to.
To assign a payment indirectly to a customer using the customer PO number: In the Display Order field, select Customer PO (7). In the 1st Trans field, type the customer PO number with a type of Other (O). The payment will be assigned to the customer the customer PO belongs to.

You can use the following links for additional processing:

Click More (M) to access Adjustments (AR30.6) to create an application adjustment, such as a discount or shortage for an invoice, debit memo or credit memo, or to change an application amount.
Click Memo to access Chargeback Memo (AR30.7) to create chargeback memos.
Click Speed to access Entry and Speed Application (AR30.2) for speed entry of payments.
Click Non-AR to access Cash Non-AR (AR21.3) to distribute non-Accounts Receivable payments to one or more General Ledger accounts.
Click Range to access Range Application (AR30.8) to define range application parameters.
Click Prepay to access prepayment reference information.
Click Write-off to access Payment Write-off (AR30.3) to writeoff a payment or credit.

When you select an item for cash application, AR30.1 creates application select records. No cash is applied until you process the selected applications using the form action Process (X), or until you run Automatic Cash Application (AR130)