Bill of Exchange Invoice Application (AP56.2)

Processing Effect

You have the option to view released invoices that have been assigned a manual payment hold code. If you assigned a manual payment hold code to the invoices to be applied, the application automatically removes the hold when you apply a manual bill of exchange payment.

Troubleshooting

If you apply a bill of exchange payment to the wrong invoice, you can delete the application before you release the bill of exchange. If you realize the error after you release the bill of exchange, you must void the payment in , run Invoice Reinstatement (AP190) to reinstate the invoices, then repeat the manual bill of exchange payment procedure.

More Information

To define optional criteria used to select invoices for display, click the Filter button to open the Selection Criteria subform. An asterisk displays next to the button if the filter is enabled.

To apply an invoice, select the Apply line action. To select an invoice for transfer to another form, select the "X" (Select) line action.

To apply invoices for more than one invoiced vendor to a single bill of exchange payment, type the invoiced vendor number, select the Display Open ("O") form action, and select OK to view released invoices for the invoiced vendor. Repeat the application process for each invoiced vendor.

After you fully apply a bill of exchange payment, use Bill of Exchange Entry (AP56.1) to release the payment for processing by Bill of Exchange Cashing Update (AP180). The total invoice amount applied must equal the bill of exchange payment amount before you can release the applied payment.