Basic Invoice (AP20.1)

Use Basic Invoice (AP20.1) to enter and maintain unreleased invoices, debit memos, credit memos, and one-time vendor invoices that do not contain tax distributions. You can also use this form to enter an add-on charge (AOC) only invoice for multiple purchase orders. Many fields on this form display the default values for:

• The vendor or location at a company level
• The vendor or location at a vendor group level
• The company, pay group, vendor class, or vendor group.

You can enter rebate information using the Rebate Info tab. This information can only be entered for credit memo invoice types and when the Contract Management application is used. Rebate information can also be added at the distribution level

You can override the default values on this form and on associated subforms.

To enter and match invoices, use the Add form action to add an invoice with the appropriate matching detail information. Then, process the match with a form action of Match as a separate step. You can also add and attempt the match in one step using the Match form action.

On the bottom of the AP20.1 form, enter optional distribution information for the invoice. This information includes: distribution company, accounting unit, account, subaccount, distribution amount, activity, and account category.

You can enter as many distribution lines as needed, but only five display at one time. Use the Page Up and Page Down keys to scroll through the display.