Invoice Accrual Reconciliation (AP136)
Run Invoice Accrual Reconciliation (AP136) to print a report of invoice transactions that make up your invoice accrual account balance as of the date you specify.
The report shows the difference between what has been paid and updated through Payment Closing (AP170) or Bill of Exchange Cashing Update (AP180), and what has been expensed through Invoice Distribution Closing (AP175) for each invoice accrual account. Each time you run AP170, AP175, or AP190, you should rerun AP136.
The report includes the amount paid, amount distributed, and the difference for each invoice listed. The difference should equal the general ledger invoice accrual account balance as long as no adjustments have been made to the invoice accrual account through the General Ledger application and no transactions have been interfaced to the general ledger from other subsystems for the invoice accrual account specified. This form lists transactions in the Accounts Payable application only.
Processing Effect
To save time when this report is run, the invoice accrual code is included in the index that is used in AP136. The invoice transactions that are listed are those included in the accrual account as of the run date.
More Information
Amounts for the AP accrual code and retainage accrual code are reported separately.
For AP Accrual Code (distributions for the invoice accrued amount), the report includes related payments that do not have the retainage flag set to "Yes".
If the non-retainage payments equal the invoice amount less retainage, then the invoice portion accrued to the AP accrual code is considered paid and is not reported for the AP accrual code.
For retainage accrual code (distributions for the retainage accrual code), the report includes related payments with retainage flag set to "Yes".
Once the invoice is fully paid -- including full payment of the retained portion -- Invoice Accrual Reconciliation (AP136) marks the invoice record with reconciliation date.