Batch Release (AP125)

Run Batch Release (AP125) to release invoice batches for a company that has Yes selected in the Batch Release field in AP00.4 (Company).

AP125 lets you release a group of batches in one step, rather than releasing batches individually in AP25 (Batch). You can release all unreleased batches or a range of unreleased batches for a company. The form creates a summary listing of released batches and a listing of batches not released.

Processing Effect

When you release a batch, the invoice distribution information becomes available for posting to the general ledger. Released invoices either become available for payment, become available for approval, or are routed to the ProcessFlow application for approval, depending on options defined for the company in AP00.4 (Company).

If your Accounts Payable application is set up to check payment status on invoices, after release an Accounts Payable API is run to verify if activity requires payment information.

More Information

If a company has Yes selected in the Batch Control field in AP00.4 (Company), entry totals must equal control totals before a batch can be released. Invoices must also be in balance before you can release the batch, except for a company that has Yes selected in both the Workflow and Release Out of Balance fields in AP00.4 (Company).