Quick Addition (AM20.1)

Process at a Glance

1. (This step) Define asset header, detail, and item information, item information using AM20.1.

2. Access, change, or delete system-prompted journal entries on AM20.5.

3. (Optional) Verify assets using AM220.

4. (Optional) Add, change, or delete asset information as needed using Additions and Adjustments (AM20.2), Items (AM20.3), or Books (AM20.4).

5. Release assets in batch (using AM170) or individually (using AM20.2, AM20.3, or AM20.4).

More Information

If the asset you are adding belongs to an asset class, you should use a template defined specifically for that asset class, with a type and default accounting unit or accounting unit group pointing to a unique set of asset, accumulated depreciation, and depreciation expense accounts used only for that asset class. The template should also associate the assets with a Part 32 (asset class) book. You should not override the template's type, default accounting unit, or accounting unit group.

If you need to enter more than eight items for the asset, use the More Items form action to enter the items BEFORE you use the Add form action to add the asset. After you have used the Add form action, you will have to use Additions and Adjustments (AM20.2) to add more items.

You can override any template field values except for the books, which retain the values assigned on the template. Once you use this form to create an asset, you must use AM20.2, AM20.3, or AM20.4 to modify the asset.

After you have added asset information using this program, if the template includes a posting book, the program automatically navigates to the Journal Entries (AM20.5) where you can add, change, or accept system-prompted journal entries. If multiple items exist, the system uses the most recent date for each item. You can then manually maintain all asset addition information.