Identifying discrepancies

This list explains actions you can take to identify discrepancies when you reconcile your totals:

• Review all balance reports. For more information see Balancing payroll or Tools for payroll balancing.

• Use different edit options available on the programs. For example, you can run Unemployment Continuation Form (PR291) and W-2 Form Printing (PR297) for negative wages.

• Narrow discrepancies to process levels, states, departments, and employees.

• Narrow discrepancies to a period of time, such as quarter, month, or payroll cycle.

• Remember the option to run Payment Detail Listing (PR260) for all or separate payment types (manual payments, ACH payments, and adjustments).

• When the discrepancy happens, write down the exact steps you followed to recreate the discrepancy.

• Establish review schedules for payroll balancing. For example, the supervisor reviews monthly payroll balances and initials the approved balances.

• Maintain standard payroll balancing procedures and checklists.