Estimating the number of W-2 forms
You can estimate the number of W-2 forms you need even if you have not reconciled your W-2 data.
It is recommended that you order at least 115% to 125% of your estimated W-2 forms.
Consider that you must print trial batches or that there might be a printer jam or other hardware problems.
Whether you select to print for local jurisdictions has an impact on the number of W-2 forms you must order. If you have employees who had taxes taken in more than one local jurisdiction during the year, you can select to combine local information and print it as one total on the W-2 form, or you can select to print local information separately on the W2 forms; with the option to print 1 or 2 locals per W2.
Whether employees have more than four lines in Box 12 or three lines in Box 14 of the W-2 form has an impact on the number of forms you must order. If more than four lines print in Box 12 or three lines in Box 14 of the W-2 form, the Payroll application creates more than one W-2 for the employee.
Estimate the number of W-2 forms you need