Running trial Puerto Rico W-2 forms

It is recommended that you first run US Territory W-2 Form Printing (PR252) using the edit report options to identify any potential problems before you print the actual W-2 forms. You can run PR252 as often as necessary because it is not an update program. You can run it after your first payroll cycle of the new year.

The Payroll application creates an error report if it recognizes any errors in the W-2 report it creates. Review the error report and correct any errors. After you create the trial run, check the employees' W-2 forms for errors. If there are errors, make the necessary adjustments to the W-2 data and/or the W-2 parameters before you print your W-2 forms.

After you run the edit reports and correct any errors, print a small test batch of W-2 forms to verify that you set all the software and hardware parameters correctly.

Due to the unique variables of your system (printer, network, printer drivers), it is recommended that you print a small test group of W-2 forms with your particular printer/network configuration before you print the entire group. If you print a small test group of W-2 forms first, you can ensure that you have set all your software and hardware parameters correctly. You must use a third party interface between the application's output and the laser printer. You are responsible for compatibility with laser form printing.