Option 1 ACA IRS Codes Processing

Use this procedure to create employee’s ACA 1095-C data for regulatory reporting using ACA Offers, Benefit Enrollments and ACA Measurement Assessment records.

  1. Access ACA IRS Codes Processing (BN990).

  2. On the Selection tab, filter your employee population by Company, Report Entity or Process Level for the specific ACA Regulatory Year.

    Report Option

    Select Report Only to generate a report with ACA IRS Codes. Select Update to create an ACA IRS Codes (BN99.1) record and an ACA Report Entity IRS Codes (BN99.2) record for the employee population.

  3. Non-ACA Record

    Select whether the Create Form field on ACA IRS Codes (BN99.1) is set to Print or Do not Print. If an active employee with no benefit enrollments, no ACA Offers, and no ACA Measurement Assessment is found, then this flag specifies whether a 1095 form should be printed. Either way, a BN99 record is created for the employee for auditing.

    • If you select Print, then the employee ACA IRS code record (BN99) is created with Create Form = Yes.

    • If you select Do Not Print, then the employee ACA IRS code record (BN99) is created with Create Form = No.

    Reporting RE

    Select how the employee's Report Entity is determined. If you select ACA Hours, then run the ACA IRS Summary Hours (BN996) to determine which report entity has the most hours per month for regulatory reporting. If you select HR History, then HR History is used and you will not run BN996.

    1095 Form

    Select which form to create. If you are running this process for 1095-C, then select 1095-C.

    Hire Date

    Select which date to use when the employee does not have an ACA Measurement Assessment (BN49) record. Hire date is used to determine starting point of employment. If it is a rehire, use the rehire date, not the originating employment hire date.

    Code Series 1G

    Select whether the code series 1G (Part-time employee benefit coverage enrollment) is determined from the employee’s Measurement Record or the Offer Record.

    • The BN990 will generate 1G if the employee has a BN49 Benefit Status of Not Eligible and enrolled in benefit coverage.

    • Use Enrollment (BN29) if offer code 1G should be pulled from the enrollment offer record ACA Parameters.

  4. Leave the Enrollment tab blank.