Preparing employee information

To prepare employee information for year end, you can

  • Run reports for negative wages and

  • Update the employee year-end parameters using Canadian Employee Year-End Parameters (PR11.4).

  1. Access Canadian Employee Year-End Parameters (PR11.4).
  2. Select a company.
  3. Select applicable Payroll Account Number Group or Quebec Enterprise Number Group for employee.
  4. Specify in a payroll year in the Payroll Year field if applicable.

    If the information is year specific, a year should be specified.

    If the information is not year specific and should apply for the current year and all subsequent years (until removed), do not specify a year.

  5. Select the employee for whom you want to specify year-end parameters.
  6. Select the Canadian Employee YE topic and inquire on the topic to display the data items associated with that topic.
  7. Select the data item you want to work with by choosing the action you want to perform on it.

    These data items are employment codes that are used on the T4 slip in Box 29 Employment Code.

    • 11- Placement agency - self employed (Y/N)

    • 12 - Taxi driver or other passenger-carrying vehicle (Y/N)

    • 13 - Barber or hairdresser (Y/N)

    • 14 - Withdrawal from a prescribed salary deferral arrangement plan (Y/N)

    • 15 - Seasonal Agricultural Workers Program (Y/N)

    • 16 - Detached employee - Social Security agreement

    • 17 - Fishers Self Employed (Y/N)

      These data items are used for T4,T4A processing as noted.

    • Employee Died During Year (Y/N) is used on the T4 slip in Box 52.

    • Nbr of Days Outside Canada is used on the T4 slip in Box 73.

    • Indian Employee (Y/N) is used on the T4 slip in Box 71.

    • Pension Adj Only Emp Print T4 (Y/N) is used on the T4 slip in Box 52

    • Pension Adj Only Emp Print T4A (Y/N) is used on the T4A slip in Box 34

    • T4 Other Info 66/68 Exempt Amt should be populated with the eligible retiring allowance annual dollar amount that was NOT subject to Federal income tax at the time it was paid.

    • T4 Other Info 67/69 Exempt Amt should be populated with the non-eligible retiring allowance annual dollar amount that was NOT subject to Federal income tax at the time it was paid.

  8. Specify the value for that data item. Use the Value button to display selection options if applicable.
  9. Select the Change form function.
  10. Repeat steps 2 through 9 for all employees you must define employee year-end parameters for.