Defining Year-End Parameters for W-2s

Use Year End Parameters (PR27.1) and Tax Authority Year End Parameters (PR27.2) to define parameters for year end payroll processing. To Puerto Rico W-2s, select parameters on this form.

The information that you select on Year End Parameters (PR27.1) overrides the selections you make on Employee Year-End Parameters (PR11.1) and that you previously made on Employee (HR11.1), Year End tab.

To use any PR27.1 parameters that require a deduction code, you must have the deduction structure in place throughout the tax reporting year. To use any PR27.1 parameters that require a pay summary group, you must have the pay structure in place throughout the tax reporting year. The deduction codes and pay summary groups are stored on the history records. If they are not set up before the tax reporting year, no deduction code or pay summary group amounts are reported on the W-2 forms or electronic file.

Define year end parameters for W-2s

Access Year End Parameters (PR27.1).
Select a Company.
Select a Country Code.

This field determines the topics that are displayed in the Topic field.
Specify the reporting year in the Payroll Year field.
Select a Process Level if applicable.
Select and inquire on the topic to display the associated data.
For more information about these topics and their data items, see:
- Define employer information topic
- Define Box 10 dependent care topic
- Define Box 11 non qualifying plans topic
- Define Box 12 topic
- Define Box 14 topic
- Define Other Options topic
- Define Puerto Rico
- Define override rates and limits
- Define warning messages
- Define box 13 topic
- Define Tax Authority-Specific Parameters (PR27.2)
- Define state specific information
- Define local EFW2 reporting topic
  
  When you define parameters on the Employer topic on PR27, Payroll uses these parameters when you process year end forms or electronic file for the selected reporting entity even when you select not to use PR27 parameters on PR297 or PR299. The information you define on the Box 10, Box 11, Box 12, Box 13, Box 14, Options, Puerto Rico, Override Rates and Limits, Warning Messages, Tax Authority-Specific Parameters, State Specific Information and Local EFW2 Reporting topics is only used if you select to use the PR27 parameters on the program you are running. Payroll matches the reporting entity you set up parameters for on these topics on PR27 to the one you select on PR297 or PR299.
Select the data item that you want to work with by choosing the action that you want to perform on it.
Specify the value for that data item. Click the Value button to display options if applicable.
Specify a short description to print on the W-2 form, if applicable.

If the description field is blank (does not have N/A in it), the data item you are working requires a description.
Select the Change form function.