Running a Releve (RL-1 and RL-2) electronic file

Run Releve Magnetic Media (PR244) to:

• Generate a trial RL-1 and RL-2 file to review for errors and correct those errors, and

• Generate the final RL-1 and RL-2 file and transfer it to magnetic media.

If you are filing more than 50 RL-1 or RL-2 slips, you must transmit your RL data online in XML format. If you file 50 or fewer RL-1 or RL-2 slips, you can:

1. File the slip data online in XML format.

2. Send copy 1 of the RL-1 or RL-2 slips in paper format.

Do not change the parameters on Year End Parameters (PR27.1) after you run Releve Slips (PR243) and before you run Releve Magnetic Media (PR244).

1. Access Releve Magnetic Media (PR244)

2. Select the company for which to run the report.

3. Specify the reporting year in the Payroll Year field.

4. On the Main tab, specify this information:

   Source of Releve Slips

   Select the source of the Releve slips.

   Assigned Slip Number

   Specify the slip number assigned to the employer by the Ministere du Revenu. It is an 8 digit number, the 9th digit (check digit) is calculated through the program logic. Each RL-1 and RL-2 slip must have a unique number.

   Identification Number of Employer

   Specify the first 10 digits of the id/file number that is shown on the RLZ-1.S-V form Summary of Source Deductions and Employer Contributions.

   File Number of Employer

   Specify the last four digits of the ID/file number that is shown on the RLZ-1.S-V, Summary of Source Deductions and Employer Contributions form.

5. On the Output Options tab, specify this information:

   Type of Package

   Select the type of file that is being sent. Original, Amended, or Canceled file.

   Transmitter Number

   Specify the number assigned by the Ministere du Revenu as the transmitter number after the test file has been approved.

   Transmitter Type

   Select the type of transmitter submitting the file to be processed.

   XML File Character Set

   Select the file format for your xml file.

   Software Version

   Select the version of the software that is used to produce the file.

   Report Option

   Select whether to run a total, detail, or summary report.

   Update Employee Slip

   Select 2-Yes on the FINAL run of the PR244 job (either Original or Amended) used to create the employee RL-1 or RL-2 XML files for submission to Revenu Quebec. This will result in the employee's XML Slip Number being stored to PR11.4 for potential future use in creating amended or canceled RL-1/RL-2 XML files.

   Print Addl Info

   Select 2-Yes to print the RL-1 or RL-2 Additional Information Codes on the PR244 report for each employee.

   Filename

   Specify a CSV file name to specify that the slip information is saved into a file. The PR244 CSV file is used for balancing purposes only. If you specify a path name in this field, then the file is saved in that directory. If you only specify a file name, then the file is saved to $LAWDIR/print/username/jobname/stepnbr/. Jobname must be lower case.

6. On the Contacts tab, specify this information:

   Technical Contact

   Specify the Employee Number of the Technical Contact. If this field is completed, Technical Name field is not required.

   Specify the contact name for technical questions. First name followed by last name; do not include titles (Mr. Mrs. Dr.). If this field is filled, the Technical Employee Number is not required.

   Account Contact

   Specify the Employee Number of the accounting contact. If this field is filled, than the name of the accounting contact is not required.

   Specify the name of the accounting contact. First name followed by surname; do not include titles (Mr. Mrs. Dr). If this field is filled, then the employee number of the accounting contact is not required.

   Contact E-Mail

   Specify the e-mail address of the person responsible for the submitted file.

   E-Mail Language Preference

   Specify the desired language of communication by e-mail.

7. Run the report. The print file is created for magnetic media in this location:

   Machine	Slip	File
   If you run the report by Process Level, the application creates RL-1 and RL-2s for all employees who are currently assigned to that Process Level on Employee (HR11.1). Unix	RL-1 and RL-2s	$LAWDIR/print/usr name/job name/job step/rlxml

   Note: Refer to the Ministere du Revenu du Quebec publications IN-800-V, RL-1 Slip Preparation and RL-2 Slip Preparation guides for specifications.

8. Transmit the .xml file to Revenu Quebec using the internet.

   If you are filing more than 50 RL-1 or RL-2 slips, you must transmit your RL data online in XML format. If you file 50 or fewer RL-1 or RL-2 slips, you can:

   1. File the slip data online in XML format.

   2. Send copy 1 of the RL-1 or RL-2 slips in paper format.

9. Make a backup copy of the file and place it on the appropriate storage device.