Creating the EFW2C

  1. Run PR299 to create a second .CSV file with the corrected EFW2 details.
  2. Attach the Original and Corrected EFW2 CSV files by accessing the EFW2C File tab.
  3. Specify this information:
    Original EFW2

    Specify the original EFW2 .CSV path and filename.CSV (this file should contain all employees’ EFW2 details) created by PR299.

    Corrected EFW2

    Specify the EFW2 .CSV path and filename.CSV that has the corrected employee history.

    Note: Note: This is from the second PR299 job that was run after making corrections to employees’ historical data. This CSV file can include all employees or only those employees with corrections.
    Output EFW2C

    Specify the path of the CSV output file to use for balancing purposes. The PR298 will create this file including corrected EFW2 information. This .CSV file is created by comparing the employee details in the original EFW2 .CSV file. If differences are found, the employee details are written to the output EFW2C .CSV file. Output file only includes employee with old and new details.

    Specify the path and filename where you want to put the output EFW2C .CSV file.

    Recreated EFW2

    Specify the path and filename where you want to put the recreated EFW2C CSV file. Going forward, this file that is used as the new "Original PR299.CSV" file. This file includes all employees from the original EFW2 file with the corrected details from the output EFW2C file.

    For employees with no differences, the details from the Original PR299.CSV file is moved to the Recreated PR299.CSV file. This ensures the recreated PR299.CSV always has the most recent employee history.

  4. Access the EFW2C Submitter tab to define Submitter information.
  5. Specify this information:
    Submitter EIN

    Specify the EIN of the EFW2 file submitter.

    Submitter User ID

    Specify the Personal Identification Number (PIN) assigned to the EFW2 file submitter. The SSA provides this User ID.

    Company Name

    Specify the name of the company submitting the EFW2 file.

    Address 1

    Specify the location address of the company submitting the EFW2 file. The SSA looks to this field for attention, suite, and so on.

    Address 2

    Specify the delivery address of the company submitting the EFW2 file. The SSA looks to this field for the street or PO Box.

    City

    Specify the city of the company submitting the EFW2 file.

    State

    Specify the state of the company submitting the EFW2 file.

    Postal Code

    Specify the postal code of the company submitting the EFW2 file.

    Country

    Specify the country of the company submitting the EFW2 file.

    Preparer Code

    Select the entity that prepared the EFW2 file. The default is L: Self-Prepared.

  6. Access the EFW2C File Contact tab to define the Contact information.
  7. Specify this information:
    Contact Name

    Specify the contact name.

    Telephone

    Specify the telephone number of the individual identified in the contact fields.

    Extension

    Specify the telephone extension of the individual identified in the Contact fields.

    E-mail

    Specify the E-mail address of the individual identified in the Contact fields.

    Fax

    Specify the fax number.

  8. Access EFW2C File Resubmit tab.
  9. Specify this information:
    Resubmit EFW2C

    Select whether this is a rerun of the EFW2C file. This information is sent to the SSA on the EFW2C file. Valid values are: Blank = No rerun; 1 = Rerun. The default is 0.

    Wage File Identifier

    Specify the TLCN value you received from the SSA for resubmittal. If the file is being resubmitted, this field is required.

  10. Submit the report to create these four output files:
    • Output EFW2C .CSV file

    • Recreated EFW2C .CSV file

    • EFW2C file

    • EFW2C1024 file

  11. Use the EFW2C file for submission to the SSA. The same data is viewable in the EFW2C1024 file.
  12. Use the Output EFW2C .CSV file for balancing purposes.
  13. Use the Recreated EFW2C file as the new Original EFW2C file going forward.
  14. Make a backup copy of all files and place them on the appropriate storage device.