Running a 1099-R report for negative wages

Note: If PR253 is populated from a previous run, clear all the fields on the form.

Before you create your 1099-R forms or electronic files, run 1099-R Reporting (PR253) for Report Option equal to negative wage. If you have any employees who have negative wages, you must correct the wages before you print the 1099-R forms.

PR250 does not create a 1099-R form or PR251 does not create a electronic file for employees with negative data. These employees print on the Error report with the message, "No 1099-R created, negative data exists," and appear on the Detail and Summary Edit reports and the Negative Wage report.

  1. Access 1099-R Reporting (PR253).
  2. Select the company for which you want to run the report.
  3. Select the desired reporting entity option, and the corresponding process level if applicable.
    If you select Then PR253
    Process level Processes the 1099-Rs for a process level. If you leave this field blank, you MUST select a process level.
    Company Processes the 1099-Rs for the company as a reporting entity. If you select 1, you MUST leave the Process Level and RE Process Level fields blank.
    Reporting Entity Processes 1099-Rs for the selected reporting entity. If you select 2, you MUST also select a reporting entity in the RE Process Level field.
    All Runs 1099-Rs for all reporting entities in the company. If you select 3, you MUST leave the Process Level and RE Process Level fields blank.
  4. Specify the reporting year in the Payroll Year field.
  5. Define report options.
  6. Specify this information:
    State

    If you are creating a report for a specific state, select a U.S. state.

    Reportable Payment

    Select the value that specifies how records should be selected based on if state tax was withheld from the payment.

    Select A to report all payments regardless if tax was withheld or not. This is the default if the field is left blank.

    Select T to report only payments which have state withholding.

    Select N to report only payments which do not have state withholding.

    Report Options

    Select which type of report to be created.

    Summary Report produces an edit report in summary by company, process level, or head process level.

    Detail Report produces an edit report in detail by employee.

    Negative Wage Report produces a listing of all employees with negative data for the payroll year.

    Form Sort

    Select which order the report will print in. Currently the only option is process level. The Employee Sequence is also used.

    Employee Sequence

    Select which employee sequence to be used on the report. Select alpha, employee number, or Social Security number.

    Employee

    Select an employee number or employee range to inlcude in the report output.

    Employee Group

    Select an employee group to include in the report output.

  7. Run the report.