Print a test batch of W-2 forms

  1. Access US Territory W-2 Form Printing (PR252).
  2. Select the company for which you want to run the report.
  3. Select the reporting entity option, and the corresponding process level if applicable, for which you want to run the report.

    Employees are selected based on the reporting entity stored on historical payment records for the year being processed.

    If you select Then
    Process level Payroll creates W-2s for a process level. If you leave this field blank, you MUST select a process level.
    1 = RE Company Payroll creates W-2s for the company as a reporting entity. If you select 1, you MUST leave the Process Level and RE Process Level fields blank.
    2 = RE Process Level Payroll creates W-2s for the selected reporting entity. If you select 2, you MUST also select a reporting entity in the RE Process Level field.
    3 = RE All Payroll creates W-2s for all reporting entities in the company. If you select 3, you MUST leave the Process Level and RE Process Level fields blank.
  4. Specify the reporting year in the Payroll Year field.
  5. Select Puerto Rico in the Territory field.
  6. Select an employee group or a small range of employees.
  7. Specify the beginning control number. Select No in the Create Control Number field. When you create the W-2 forms, change this field to Yes to update Employee Year-End Parameters (PR11.1). If PR11.1 is updated in error, you can run Year-End Parameters Copy/Delete (PR127) to delete the field for all employees. Note: PR252 only updates blank PR11.1 records.
  8. Select 1 PR W-2 Form in the Report Option field on the Options tab.
  9. Specify the Electronic Filing Confirmation Number.
  10. Specify the employer telephone number in the Employer Telephone field on the Options tab.
  11. Print the W-2s.
  12. Review the W-2s for errors.
  13. Correct any errors.