Making negative adjustments

Note: A unique payment record is created for each adjustment you specify. Payroll assigns a unique number to each adjustment.

If the net amount of the adjustment is negative, specify the amount on Adjustment (PR82).

  1. Access Adjustment (PR82.1).
  2. Define the adjustment. Specify wage data in the Earnings tab, deduction data in the Deduction tab, and pension data (if applicable) in the Pension tab.
    Note: We recommend that you run Payroll Register (PR141) for an audit trail of the adjustments, immediately before running the Payroll Close (PR197).
  3. Access Adjustment Distributions (PR82.2).
  4. Change or fully or partially delete General Ledger distributions using Adjustment Distributions (PR82.2).

    Adjustment Distributions (PR82.2) creates the appropriate General Ledger entries based on a defaulting scheme. Adjustment Distributions (PR82.2) displays the distribution entries created for the adjustment specified on screen Adjustment (PR82.1). If you have certain types of adjustments that do not require posting to the general ledger, you can change these distributions or fully or partially delete them. Payroll Close (PR197) reads the distribution entries and then creates the appropriate GLITRANS records.

  5. Create an audit trail of the adjustment using Payroll Register (PR141).
  6. Run Payroll Close (PR197) to update history.

    If the adjustment needs to have an immediate effect on payroll history reports for year end processing, you can run Payroll Close (PR197) for a mini-cycle after you specify adjustments. If an adjustment does not need to be updated immediately, you can update it during the next normal payroll cycle when you run Payroll Close (PR197).