Vendor Item (PO13.1)

Use Vendor Item (PO13.1) to maintain a cross-reference list of vendors for an item. The following information can be maintained for each vendor item:

  • Item number
  • Description of the item
  • Units of measure - vendor buy UOM and vendor price UOM (optional)
  • Manufacturer data
  • Labeler code

This information is used to order an item from a specific vendor. The vendor item number and description print on the purchase order document.

You can assign multiple vendor items to one Lawson item. In effect, you lower the number of items in the master file.

A vendor item can either be active or inactive, or you can mark it as the default vendor item. An inactive vendor item cannot become the default and cannot be added to a PO line or requisition line.

Processing Effect

If vendor buy or price UOM is defined here, it overrides the standard buy UOM defined in IC11.1 (Item Master) UOM form tab.

If vendor buy or price UOM is not defined here, the UOM that defaults to the requisition or purchase order can default from the vendor agreement line, or from IC11/IC12. Or the UOM can be entered directly on the purchase order or requisition.

You cannot change a default vendor item to an inactive vendor item. If you need to make a default vendor item inactive (for example, the manufacturer has changed), make another active vendor item the default vendor item, and then inactivate the first vendor item.

When you inactivate a vendor item, all vendor agreement lines that are not created in Contract management containing the vendor item will be automatically placed on hold. An exception to this rule is when the vendor agreement header is on hold. This means the unit cost of the agreement line that has an inactive vendor item does not default onto the PO line or requisition line. When activating a vendor item all vendor agreement lines containing that vendor item that did not originate in Contract Management will be take off hold.

If you are using Contract Management application, you have to go to the Contract Management application and find all vendor items (if they were not erased in Contract Management) and then put those agreement lines on hold before inactivating the vendor item in PO13.

When re-activating the vendor item that has vendor agreement lines that originated in Contract Management, the program takes those General Ledger-originated agreement line off hold, but does not do the same for Contract Management-originated ones. You must access the Contract Management application to take Contract Management-originated agreement lines off of hold.

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