ERS Invoice Creation (MA530)

Run ERS Invoice Creation (MA530) to create invoices from receipts for purchase orders with an Invoice Method of INR (Invoice Not Required).

The receipt information is used to create an invoice in lieu of the vendor providing an invoice. This eliminates the need to key in a vendor invoice, and is referred to as an "Evaluated Receipts Settlement" (ERS). You can create invoices for a specific company or vendor by specifying those parameters, or leave them blank to process all companies or vendors.

More Information

Invoices that have been added and not matched may be updated, maintained, or matched with in AP20 (Invoice Entry) or MA126 (Auto Matching).

A starting batch number can be entered if your company processes invoice batches. A batch size limit is required if a starting batch number is entered. The application will start a new batch when the maximum batch size has been reached and increment the starting batch number to find the next unused batch to use.

If the invoices are added and matched, the application will release the invoice. The invoice will then be available for payment in the Accounts Payable application.

This process creates five output reports:

The Fatal Errors Report shows any receipts for which invoices could not be created due to severe data problems (for example, the invoice number on the receipt is a duplicate of an existing invoice). Invoices for these receipts will have to be entered manually in AP20 (Invoice Entry).
The Released Exceptions Report shows warning messages for released invoices (for example, a miscellaneous add-on cost was added at receipt time). You may want to review these messages for vendor conformance to your ERS program.
The Unreleased Exceptions Report shows warning and error messages for unreleased invoices.
The Released Audit Report lists all of the released invoices that were created.
The Unreleased Audit report lists all of the unreleased invoices that were created.