Defining an allocation

  1. Access Allocation Detail (SL10.1)
  2. Select New Allocation to access Define Allocation (SL10.2).
  3. On the Main page, define the user analysis group, allocation, and allocation group. Consider these fields on the main tab:
    User Analysis Group

    This is the allocation user analysis group related to the allocation user analysis.

    Allocation

    This is the user-defined allocation name.

    Description

    This is the allocation name description. This description will display as default to each allocation line description if the line description is left blank.

    Allocation Group

    This is the allocation group.

    Company

    This is the allocation company. The source totals Acct Unit List may consist of multiple companies but the allocation is for a single company and will pull information for that company only.

    Auto Zero Percent

    This field determines if the system zeroes out the fixed allocation percentage field after you transfer allocations to the Strategic Ledger system. The default percent is 100%.

  4. Click the Journal Entry tab to define the start and ending periods that you will create the transactions, and which periods you want them processed. Consider these fields:
    Journal Entry

    This is the journal entry number assigned to the allocation. This becomes the journal number for the allocation journal.

    Source Code

    This is the source code that is assigned to each allocation transaction. The default setting is SE.

    Reference

    This is the user-defined field used to track transactions.

    Start Period, Year

    This is the valid beginning period and year of the allocation.

    End Period, Year

    This is the valid ending period and year of the allocation.

    Posting Day

    This is the day you want to post the transactions. If this field is blank, then the current period end date for the allocation company is set as default.

  5. Click the Attributes tab to assign up to three transaction attribute values in the allocation. Consider these fields:
    Source Code

    A source code is a two character code that identifies where transactions are created within a system. The source code SE is set as default.

    This is used as default from the Journal Entry tab. If a source code is entered here, then the Journal Entry Source Code value is populated with the same value.

    Apply To

    This field provides the options to apply the transaction attribute values to the From side, To side, or both sides of the allocation.

    Attribute Value

    Specify or select up to three transaction attribute values that you will include in the allocation.

  6. Select the Add form action to add the allocation record. The system will return you to the original Allocation form, Allocation Detail (SL10.1).