Setting up Accounts Payable

Setting up Accounts Payable is a required part of your setup process. This procedure outlines the information you must define in the Accounts Payable application.

The information you define includes setting up vendors. Vendors can be associated to requisitions, which have a demand on purchasing. Vendors are validated against the vendor file in Accounts Payable.

Set up Accounts Payable

Access Vendor Group (AP00.1) and define these:
- Vendor numbering options
- Invoice hold codes
- Period ending dates
- Additional entry fields to store vendor information
Access Company (AP00.4) and define these:
- Vendor groups and pay groups
- Invoice entry options and default cash codes
- Accounts payable processing codes, and company posting, processing, and reporting options
Access Process Level (AP00.5) and define the process levels within your accounts payable company. You must define at least one process level for each accounts payable company. You can define additional process levels to organize your company into smaller groups. For example; divisions, departments, or cost centers.
Access Distribution Code (AP05.3) and define the distribution codes to default one or more general ledger expense distribution accounts to an invoice.
Access Vendor (AP10.1) and define the vendors, which are the companies or persons you remit payments to. Consider these:
- Vendors and vendor classes
- Address, currency, and tax information
- Accounts payable codes
- Payment and invoice processing information
  
  For more information, see the Accounts Payable User Guide.