Entering position time records

This procedure covers how to enter time records for employees assigned to a position.

You set up positions in the Personnel Administration application. Before you enter position time records, you must set up pay codes and positions. For more information, see the Infor Personnel Administration User Guide. Defining pay codes

Enter position time records

  1. Access Position Time Entry (PR35.8).
  2. Type the batch number you want to assign to the time records in the Batch field.
  3. Select grouping options. Specify this information:
    Check

    The check group that hours on this line belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.

    Process Group

    The process group that hours on this line belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.

    Tax Frequency

    The option indicating how you want to override normal taxation.

  4. Type the year these time records occur in.
  5. Enter time records. Specify this information:
    Employee

    The employee this time record applies to.

    Hours

    Hours worked for this time record.

    Pay Code

    The pay code that applies to this time record.

    Date

    Type the time record date (MMDD). If left blank, the system date defaults.

    The system uses this field with the Year field to determine the pay period and work period, and to select time records for processing.

    Position

    The position that applies to this time record.

    Job Code

    The job code with which the pay is associated. If left blank, the job code defaults from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position and then the employee.

    Rate

    Type the rate of pay for this time record

    – or –

    Leave the field blank and the rate of pay defaults.

    For hourly employees, the amount is considered an hourly rate and is multiplied by the hours entered on the time record. For salaried employees, the amount entered overrides normal salary amounts for pay codes with calculation type of Normal Rate and is not multiplied by the hours entered.

    Rate of pay defaults

  6. Select the Work tab to override work information. Specify this information:
    PR Acct Nbr Grp (Business Number Code)

    The business number code you want to use for this time record. The business number code is a code representing a business number for a Canada employer.

    Note: The business number code you type in this field overrides the one you type in the Business Number Group field on the Canada tab of Company (HR00.1) or Process Level (HR01.1).
    QC Ent Nbr Grp (Quebec Enterprise Number Group)

    The Quebec enterprise number group you want to use for this time record. The Quebec enterprise number group is a code that represents an enterprise number for a Quebec employer.

    Note: The Quebec enterprise number group you type in this field overrides the one you type in the Quebec Enterprise Number Group field on the Canada tab on Company (HR00.1) or Process Level (HR01.1).
    Location

    A location to override the location defined on Employee (HR11.1).

    Note: If this time record applies to U.S.employees and you make a selection in this field, TaxLocator uses this location to create tax deductions for these time records.
  7. Select the Expenses tab to override the General Ledger or Activity expense account.
  8. Select the User Analysis tab to define user analysis values used in Strategic Ledger.
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