Assigning payroll distributions for employees

Use Payroll Distributions - Employees (PR23.1) to override, by percent, the normal distribution of wages and company-paid deductions for an employee. You can define percent distributions for specific pay codes and company-paid deductions.

Define and activate general ledger accounts before assigning payroll distributions for employees. For more information, see the General Ledger User Guide.

Note: Using this form overrides the expense company, accounting unit and account number on the time record for the employee.

Assign payroll distributions for employees

  1. Access Payroll Distributions - Employees (PR23.1).
  2. Specify this information:
    To Select
    Override the general ledger defaults for employee wage expenses associated with a specific pay code The Pay Code field and select a pay code.
    Override the general ledger defaults for company-paid deduction expenses for an employee The Deduction field and select a company-paid deduction.
    Override the general ledger defaults for all wage and company-paid deduction expenses for an employee To leave the Pay Code and Deduction fields blank.
    Display the total percent for the payroll distribution record

    The Totals form action to open the Total Percent subform.

    The subform displays the default distribution number from the employee record, and the total percent of net and flat amounts for all direct deposit distribution records defined for the employee.
  3. In the Expense Account Unit field, select the general ledger expense accounting unit for the distribution override.
  4. In the Percent field, specify the percent of the distribution override.
  5. Select a job code for the distribution override. If you leave the Job Code field blank, the job code defined on the employee record defaults.
  6. Select the More tab to define distribution overrides for premium and shift expense and for process level or department.
  7. Select the Add form action to add the payroll distributions.

Related reports and inquiries

To Use
List the payroll distributions Percent Distribution Listing (PR223)
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