Offset time records

The Payroll application lets you create offset time records. Offset time records consist of negative hours that reduce the regular hours produced by auto time records.

You create offset time records for employees who have too many hours entered into the application due to exception time records. Exception time is time that deviates from automatic regular pay. Payroll uses offset pay codes identified with exception pay codes to create a negative time record.

For example, if you generate an automatic time record for an employee with 40 hours of regular pay, and you enter 16 hours of vacation, the total time for the employee is overstated for the work period by 16 hours. Create an offset time record of negative 16 hours to reduce the total hours for the employee. The result is total time of 40 hours for the employee.

When you run Offset Time Record Creation, you can create up to three reports. The reports include Offset TIme Record Creation, Error Listing, and Exception Offset Time Record Variance.

The Offset Time Record Creation report lists the employees, the exception time records, and the offset time records created by Payroll.

The Error Listing report lists employees and exception time records for which offset time records could not be created due to errors.

The Exception Offset Time Record Variance Report lists employees whose exception and offset time record hours do not balance.