Entering time records for multiple employees

This procedure covers how to enter time records for more than one employee using the same form. These time records do not contain a great amount of detail.

Before you enter time records for multiple employees, you must define pay codes and employee pay. Setting up pay structure

Enter time records for multiple employees

  1. Access Speed Time Entry (PR35.3).
  2. Type the batch number you want to assign to the time records in the Batch field.
  3. Type the time record date for these time records in the Time Record Date field.
  4. Select grouping options. Specify this information:
    Check

    The check group that hours on this line belong to. Time records with a common entry in this field are grouped on one payment record for the employee. If multiple payments are desired, type a different value.

    Process

    The process group that hours on this line belong to. Time records with a common value in this field are grouped for tax calculation purposes. Process groups let you tax pay codes separately, but combine earnings in a single payment.

    Tax Frequency

    The option that indicates how you want to override normal taxation.

  5. Enter time records. Specify this information:
    Employee

    The employee this time record applies to.

    Hours

    Hours worked for this time record.

    Rate

    Type the rate of pay for this time record.

    – or –

    Leave the field blank and the rate of pay defaults.

    Rate of pay defaults

    Pay Code

    The pay code that applies to this time record.

    Job Code

    The job code with which the pay is associated. If left blank, the job code defaults from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the job code, then the job code defaults from the position and then the employee.

    Shf

    The shift the pay is associated with. You can leave the field blank and let the shift default from the employee record.

    If you use formal positions in the Personnel Administration application and position rules are defined to default the shift, then the shift defaults from the position and then from the employee.

Options for entering time records for multiple employees

These options are available for entering time records for multiple employees.

To Select
view total hours and amounts entered for the employees the Totals special action.
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