Exception, offset time record rules

Exception, offset time record rules define how Payroll reduces one type of pay for an employee when another, specific type of pay is added to the employee's time records. Payroll uses these rules to create offsetting time records for individual employees on a case-by-case basis. These rules are most often used for employees with standard time records who also have time records for paid time off such as vacation or sick time. The rules ensure that salaried employees' hours are not overstated, and hourly employees are not overpaid.

However, you do not typically use exception, offset time records for company-wide holidays. This sort of global offset can be created using the automatic time record feature.

Current status time records containing an exception pay code will cause a negative or offset pay code for the same number of hours to be created when the Offset Time Record Creation program is run.

Exception, offset time record rules consist of two types of pay codes:

Exception pay code—the pay code that triggers the need for pay to be reduced. For example, vacation time, sick time, and so on.

Offset pay code—the pay code for which Payroll creates a negative time record.

If your company has a flex plan, the Benefits Administration application creates standard time records for flex credits that employees receive as pay, even if the employee does not have standard time records set up on their employee record. For companies that do not want to issue a flex credit payment for an employee who does not have any other pay for the pay cycle, the Benefits Administration application can delete flex time records if no other time records exist for the employee in the pay cycle. For more information, see the Infor Benefits Administration User Guide.