Creating General Ledger payroll accruals

Use the Accrual Program (PR195) to create estimated general ledger payroll accruals for all company expenses when a payroll period spans two accounting periods. This report must be run only once during the general ledger period.

Before you run the Accrual Program (PR195) for the cycle including the deductions you want to accrue, run Earnings and Deductions Calculation (PR140) if you plan to choose the report selections of Percent or Time Records on PR195. Calculating tip credit records (U.S. and CA)

Create General Ledger payroll accruals

Access Accrual Program (PR195).

Note: If you use the percent or time record date methods for the Report Selection, you must run the Earnings and Deduction Calculation (PR140) before you run the Accrual Program (PR195).
Complete the form. Specify this information:

Report Selection

Select D (Days) if the accrual is based on the number of days entered in the appropriate Days/Percents fields.

Select P (Percent) to create general ledger payroll accruals based on a percent of wages and company taxes calculated by Earnings and Deduction Calculation (PR140).

When using the Percent option, you must run PR140 to start a payroll cycle before you run Accrual Program (PR195).

Company-paid taxes are based on percent of wages accrued.

Select T (Time Records) to create all payroll accruals based on wages with time records dated on or before the parameter date.

Time Record Date

If you selected T (Time Records), define a date for the application to create wage expense distributions for all processed time records with dates equal to or less than the defined time record date. These distributions are created with the date typed in the General Ledger Date field.

When using the Percent option, you must run PR140 to start a payroll cycle before you run Accrual Program (PR195).
Re-run Earnings and Deduction Calculation (PR140) for the regular deduction cycle.
Continue processing the payroll cycle.