Creating automatic time records

If auto batch numbering is defined on the Payroll tab in Company (HR00.1), for the selected company, leave the Batch field blank to create a new batch, or you can select an existing batch.

If auto batch numbering is not defined for the selected company, type the batch number to be used.

The time record date. Payroll uses the time record date to determine the pay period and work period and to select time records for processing.

Type a value of 1-9 to determine which deduction cycle time records are created in.

When processing standard time records by Employee Group, a newly hired employee may be already be a member of the group and picked up for processing. To prevent the employee from receiving a standard time record amount, select a value in Partial Period.

• Select Skip Employee (1) to exclude the employee from the time record creation if the employment date selected (Hire Date or Adjusted Hire Date) falls after the start of the pay period being processed.

• Select Report Employee (2) to list the employee on the report without creating a time record if the employment date is after the start of the pay period being processed.

If a value is selected in Partial Period, then Employment Date is required.

To create automatic time records for a specific processing group, select a processing group.

To create time records for only eligible employees in a specific process level, select a process level.

To create time records for only eligible employees in a specific department, select a department.

If you want to create time records for flex credits that employees receive as pay, regardless of the Auto Time Record field value on their employee records, type a Flex Date.

Select a pay frequency to create time records for only employees associated with the selected pay frequency.

Select up to ten employee groups for which you want to create time records.

Select up to fifteen employees for whom you want to create time records.

If you track attendance, select an attendance code to create a time record for a specific attendance code.

For time record types of Standard, Employee Group, or Standard and Employee Group, a time record associated with the attendance code is created in addition to the time record created using the parameters defined in Standard Time Record (PR30.1).

For time record type Override Pay Codes, the pay code associated with the attendance code replaces the standard time records created using the parameters defined in PR30.1.

If you selected an attendance code in the Attendance Code field, select Yes to indicate that the record is an attendance occurrence or select No to indicate that the record is a continuation of an existing occurrence.

For time record types Standard, Employee Group, or Standard And Employee Group, select a pay code to create a time record for a specific pay code in addition to the time record created from parameters defined in Standard Time Record (PR30.1).

For time record type Override Pay Codes, select a pay code to override the pay code defined in PR30.1.

The hours you want to associate with the selected pay code.

The check group you want to assign to the time records created for this pay code.

The process group you want to assign to the time records created for this pay code.

Select the activity to which you want to post the time record amount. If you leave this field blank, the application posts the time record amount to the activity from the pay code, job code, then from the employee record.

Select the account category to which you want to post the time record amount. If you leave this field blank, the application posts the time record amount to the account category from the pay code, job code, then from the employee record.