Reconciling payments manually

Use the manual reconciliation process to manually reconcile and void payments previously closed through Payroll Close (PR197). You can reconcile individual payments or all payments within a specified payment range. Use Bank Reconciliation (PR85.1) to add interest, withdrawal, or deposit transactions.

Reconcile payments manually

Access Bank Account Reconciliation (PR85.1).
Complete the form. Specify this information:

Account

Select the bank account on which the payment you want to void or reconcile is drawn.

Date

Type a date to display payments by a specific date.

Type

Select a payment type to display a specific type of payment.

When you leave this field blank, all payment types display.

Payment

Type a payment number to define a range of payments to reconcile.

Reconciliation Date

This field is required when reconciling a range of payments.

Position To

Select the check number you wish to view.

FC

Select R (Reconcile) to reconcile individual payments. Other choices include Change, Delete, Open, or Void.

Note: To void a payment, select the line action Void next to the appropriate payment. You can type a date for the void, or allow Payroll date to default. Payroll updates payroll history files and reversing general ledger entries based on the void date.

Payment Number

On inquiry, the payment number displays.

Type a payment number to add an interest, withdrawal, or adjustment type record.

Payment Suffix

Type a suffix number to further identify an interest, withdrawal, or adjustment type record.

Amount

Type the cleared amount if a payment clears for an amount different than originally issued.

Payment Date

The payment date displays. A date is required when adding an interest, withdrawal, or adjustment type record.

Rec Date

When reconciling an individual payment, type a reconciliation date for the payment.

A reconciliation date displays for payments reconciled when you run Bank Reconciliation Tape Processing (PR165).
Select the Totals form action to display bank account totals for a selected date range and transaction type.
Select the Reconcile form action to reconcile a range of payments.

Note: If you do not run Payroll Close (PR197) to specifically close voided payments, the voided payments are updated when you run PR 197 for the next payroll close.
Run Payroll Close (PR197) in the report mode to produce a listing of distribution transactions and update history files for voided payments. If data from the report mode is correct, run the PR197 in Update mode. Calculating tip credit records (U.S. and CA)

If you enter No in the Create Distributions field on the Company (HR00.1) or Process Level (HR01.1) record, or if payroll history is purged, Payroll creates general ledger distributions based on current distribution information.

Related reports and inquiries


To	Use
Print a current reconciliation listing	Bank Reconciliation (PR155)
List all payments issued for a specific date range	Payment Register (PR162)