Creating Canada workers' compensation reports

You create workers' compensation reports to submit to the Workers' Compensation Board so they can determine the amount of premiums you owe.

PR418 calculates assessable/excess wages from the beginning of the year through the To Date even if the report is being run just for a specific month. For example, when running for April 1, 2004 through April 30, 2004, the calculation of the assessable and excess wages includes the wages and taxable benefits from January 1, 2004 through April 30, 2004.

The first line provides the information based on the date range of the parameters. The second line provides information from the beginning of the year to the "to" date. If the amounts are the same, only one line will be shown.

If an employee’s payment is for the ‘hours only’ type pay code and the company paid taxable benefits are processed for the payment, PR418 processes the taxable benefits if Gross Earnings is selected or if the WC pay class includes the ‘hours only’.

If an employee receives wages from different process levels on one payment, the earnings and benefits are reported by process level for PR418 Report Options 3 and 4.

Before you create Canada workers' compensation reports, you must define WC classes, assign WC classes to job codes, and run at least one payroll cycle.

Create workers' compensation reports

Access Canada Workers' Compensation Report (PR418).
Define report selection. Specify this information:

Workers Compensation Province

The workers' compensation province for which you want to create the report.

The report select payments, history time records, and taxable benefit deductions based on the employee's country and the program parameters you select (i.e., process level, province, and check date). You can process an employee whose tax province is different from the WC Province.

Process Level

The process level for which you want to run the report.

The report select payments, history time records, and taxable benefit deductions based on the employee's country and the program parameters you select (i.e., process level, province, and check date). You can process an employee whose tax province is different from the WC Province.

Date

The date range you want to create the report for. Payments from this date range are selected.

Pay Class

The pay class you want to use to identify assessable wages.

Note: If you leave this field blank, Payroll uses gross earnings as the assessable wages in workers' compensation calculations.
Define report run options. Specify this information:

Current Workers Compensation Class

Determines if workers' compensation premiums are calculated using the WC class on the employees' current job codes or the WC class on the employees' job codes at the time payments were issued.

Report Option

Determines the sort order of the report.

Summary Option

Determines the level of detail that prints on the report.

Employee Sequence

Determines if the report prints in employee number order or alphabetically by employee name.

Page Break by Province

Determines if the report has a page break before each new province.